Event Producer - Tiong Bahru, Singapore - FIRST Global Brand Experience Agency

FIRST Global Brand Experience Agency

Verified Company

Tiong Bahru, Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

EVENT PRODUCER (LOGISTICS) - MATERNITY COVER

ABOUT OUR COMPANY

FIRST is a leading global events agency with teams in New York, Los Angeles, London, Dublin, Singapore and Hong Kong.

Some of the world's most recognized companies trust us to develop strategies, and design, plan and produce engaging events.

FIRST clients span many industries including financial services, aerospace, technology, consumer electronics, medical and healthcare, automotive, media and the non-profit sector.

We are on Event Marketer's "Top 100 Event Agencies" and "Best Places to Work in Events" lists.

We've also been recognized by _Crain's New York Business _as one of the _Top 100 _"Best Places to Work in NYC".

JOB DESCRIPTION

The
Event Producer (Logistics) will be the primary client point of contact while planning an event or live stream of large or complex scale.

They will manage, prioritize and oversee the execution of these high-level events end to end.

This role will be responsible for the holistic approach to event production, including but not limited to creative concept and development, budget management and reconciliation, food & beverage, décor, staffing, attendee arrival and experience, registration management and transportation.

The Event Producer (Logistics) will report directly to the Event Operations Director.

RESPONSIBILITIES:

Responsible for leading and/or supporting the planning and execution of events
Manage, prioritize and oversee events from creative concept and development through initial briefing to reconciliation including but not limited to budget management, presentation development, video design & development, interactive/experiential technology, registration, event app, transportation, staffing, translation etc.
Can serve as a central point of contact to facilitate the venue's logístical needs including the coordination of catering, audiovisual, security, swag/collateral, and transportation
Can manage booking requests/room blocks utilizing the client's internal system and ensure calendar invitations are sent for prep meetings and speaker scheduling
To act as a client point of contact during the planning and execution of live events
Manage client expectations on logístical issues and escalate issues as needed
Implementation and project management of event registration websites, app builds and all technological aspects of our events
Database Management: ensure consistency of information and generating lists upon request
Manage client evaluation communications such as savethedates, invitations, registration, confirmations, etc.
Assist in the development and management of online registration
Manage relationships with technology suppliers including the negotiation of contracts
Management of room blocks and coordination with hotels
Work with the team to ensure adherence to client standards of operations
Administrative duties including supply management, event documentation and postevent communications to key stakeholders
Be responsible for accurate and timely budgeting and reconciliation of events
Be proactive with ideas and creative solutions
Work with the team to ensure adherence to client and agency standards
Field questions and offer advice to team members to assist with creative problem solving
Be proactive with ideas and creative solutions
Provide support for other team members as required
Keep up to date on the industry through websites and periodicals
Actively contribute to the conceptual, creative and strategic development of programs

QUALIFICATIONS:

years' live and digital event production experience, preferably in an agency environment

Bachelor/Graduate Degree required
Advanced project management skills including budget creation, management and reconciliation
Experience with business meetings, product launches and experiential events
Exceptional ability to establish relationships and maintain a positive rapport with clients, vendors and suppliers
Excellent oral and written communication skills
Advanced negotiating, risk management and contracting skills
Good/advanced working knowledge of Microsoft Office
Good/advanced working knowledge of audiovisual systems as it relates to live events
Creative problem solver, resourceful, team player
Calm and flexible approach to handling the pressure and stress of everchanging demands
Highly organized with excellent time management skills to handle multiple tasks and meet strict deadlines
Ambitious and proactive
Willing to travel when required
Ability to work across time zones and with global event teams
Advanced working knowledge of key APAC destinations including venues and suppliers
Global event delivery experience
Demonstrated ability to collaborate with colleagues at all levels
Familiarity with Salesforce and project collaboration tools (e.g. Slack)
Experience working with technical vendors, fabricators, sp