Personal Secretary - Singapore - SOLUTINO PTE. LTD.

SOLUTINO PTE. LTD.

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

His / her nature of duties requires this person to be able to work independently, coupled with the ability to multi-tasking, problem-solving, strong communication and follow-up skills.

Job Description (non-exhaustive):

Manage the calendars for the Senior Management
Ensure appointment reminders are made in timely manner and all participants informed
Draft, review, and prepare for all meetings, including gathering of documents and minutestaking
Assist to chair meetings in the absence of the Chairperson
Followup on all pending matters on behalf of the Senior Management and ensure prompt updates and closure.
Attending to phone calls, communicate messages and information to the Senior Management.
Assist in coordinate on travel arrangements, make booking and amendments promptly
Maintain various reports and documents for Company's management
Communicate with personal driver to arrange transportation for Senior Management
Assist to tabulate performance records and drive performance through active communication with relevant personnel
Other adhoc duties as assigned by superior

Job Requirements:

Independent, fast learner with the desire to improve and innovate to meet the high demands of this dynamic role
Good analytical, coordination, accurate, meticulous, ability to multitasking, strong listening, and followup skills are mandatory to succeed in this role
Must have experience in travel arrangement (business and personal) in terms of visa, airport transfer (including Limo booking, not just hotel's), flight and hotel booking in accordance to the specific requirements
Enjoys seeking problems and actively devising solutions to resolve it
Must be prepared to work during odd hours / weekends / public holiday when needed to assist / resolve issues, especially when the Senior Management is out of town
Minimum Diploma with 3 years relevant working experience preferred

Work Location:
Orchard Road (sheltered walkway from MRT)

5-days Work Week (Monday to Friday, 9:00am to 6:00pm)

We are proud to announce that the Company has adopted the Tripartite Standards.