Receptionist & HR Operations (6 Months Contract) - Singapore - Tapestry

Tapestry

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

We believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what's possible.

At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity is unleashed.

This global house of brands - Coach, Kate Spade New York, Stuart Weitzman - was built by unconventional entrepreneurs and unexpected solutions, so when we say we believe in dreams, we mean we believe in making them happen.

We're always on a journey to becoming our best, but you can count on this:
Here, your voice is valued, your ambitions are supported, and your work is recognized.

A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive.

Visit
Our People page to learn more about Tapestry's commitment to equity, inclusion, and diversity.

Primary Purpose:
Provide
Receptionist, Office Administration and HR Services/Ops Support

The successful individual will leverage their proficiency to:
Reception and Office Support

Be present in corporate office at least 3 times a week to receive visitors, vendors, letters, help in office set ups for events, etc
Perform general office administration including but not limited to pantry restocking supplies, space and office equipment management
Man the reception desk including but not limited to answering and directing calls from general telephone line, and assisting visitors/guests to the office
Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
Office admin support for business meetings, which includes preparation of meeting material, room booking, restaurant reservation etc.
Receive, sort and distribute mails
Disseminate information provided by the building management
File and prepare Monthly Office Expenses for payments (e.g., Buying Hub, Concur, Egencia, etc)
Coordinate onsite and offsite office meetings and social events including space reservations, catering and logistics

HR Operations (Field/Stores and Corporate)

Be a strong support to HRBP in all Employee Life Cycle topics
Responsible for providing strong administrative support in all employee movement activities
Onboarding/offboarding
Orientation (preparing welcome bags, lanyards, individual employee ID card) for all new joiners
Organize lunches for new joiners where necessary
General admin queries
Support in PeopleHub (SuccessFactors) organization and profile changes
Support in managing and maintaining all employee pfiles accurately
Support on all governmentrelated survey submissions (MOM, IMDA, etc)
Support HRBP with reportingrelated topics for Finance, global/regional HR, and local requests
Support on payroll submissions to the payroll team (check payroll advice, be aware of employee oneoff payments and any movements etc)
File and prepare Ad-Hoc Expenses that are generated by the HR team for the employees
Be involved other ad hoc duties and interesting topics/projects throughout the year

The accomplished individual will possess...

Ability to multitask effectively and comfortable to work in a fastpaced environment
Outstanding communication skills to collaborate and influence with both internal and external key stakeholders.
Experience using SuccessFactors
Strong attention to detail and highly organized
Proactive problem solver and superior followthrough
At least 2 years of relevant experience in a corporate environment (experience in retail and/or HR is a plus)
Experience managing work passes in Singapore
Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Our Competencies for All Employees
-
Courage: Doesn't hold back anything that needs to be said; provides current, direct, complete, and "actionable" positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.
-
Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
-
Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
-
Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; does