Senior Executive Secretary - Singapore - BASF South East Asia Pte. Ltd.

BASF South East Asia Pte. Ltd.
BASF South East Asia Pte. Ltd.
Verified Company
Singapore

2 weeks ago

Wei Jie

Posted by:

Wei Jie

beBee Recruiter
Description

Objectives of the Position
Support the operating division and other corporate units with basic secretarial and administrative support, including travel arrangement and scheduling. Manage general office management and other departmental administrative duties.


Main Tasks:


Secretarial Support

  • Provide secretarial and administrative support to the team and manage overall daytoday business team's operation in term of office administration, IT and meeting arrangement.
  • Maintain travel arrangement.
  • Handle confidential information, files, materials to ensure information security for proper use.
  • Provide backup support to Senior Assistant to President when required.

Department administrative support
- reservations, working documents preparation and more.

  • Manage visitors and calls at all levels within the organization, industry, and community with great frequency of seniorlevel internal and external business contacts.
  • Establish and maintain a proper filing/ database system for easy retrieval and accurate documentation to facilitate information flows.
  • Communicate instructions to various individuals and/or departments; provide and obtain information from other managers or external representatives and convey the feedback to the Senior Assistant to President and business Teams.

Cost Accounting

  • Manage the travel budget for the team.
  • Process invoices and create new vendor master.
  • Assistant in Company policy and procedures implementation.

General office management

  • Assist in orientating new staff joining the department or unit whenever required.
  • Coordinate with Finance department for invoice payment, expenses reimbursement, budget consolidation and analysis.
  • Coordinate department internal issues, employee social activities, contact lists updates and other related topics when required.

Project

  • Coordinate with internal and external stakeholders on relevant projects of regional scope

Requirements:


  • Minimum Diploma in Business Administration/Management or related field.
  • Minimum 5 years of business and administrative support.
  • Team player with strong personal and communication skills.
  • Resourceful and able to work independently.