Board Support Administrator - Singapore - Harneys

Harneys

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

Vacancy No

VN1574

Business

Fiduciary

Dept Code

Fiduciary

& Custodial

Employment Type

Full-Time

Location Country

Singapore

Description

Why Harneys Fiduciary?

Established in 1974, Harneys Fiduciary is a leading global offshore corporate services provider specialising in the provision of corporate administration, trust and fiduciary services in the British Virgin Islands, the Cayman Islands, Hong Kong, and Singapore, among others.

The business is expanding and has a number of exciting opportunities to fill following the recent announcement of its forthcoming acquisition funded by Hilllhouse, a global private equity firm.

This business offers an unparalleled and distinctive opportunity for skilled individuals who are in pursuit of their next career step within a rapidly evolving arena.

Join our team and play a pivotal role in influencing the trajectory of our future and actively participate in driving our journey towards success.

Harneys is strictly an equal opportunities employer and we recognise the benefits of diversity.
About the role

Responsibilities:

Assist in client onboarding process
Attend board meetings and accurately record and transcript detailed minutes, and follow up with actions taken during the meetings.
Schedule, send invitations, prepare and distribute timely meeting agendas, notices, and supporting documents to board members, both online and physical meetings.
Ensure all meeting materials, reports, and presentations are collated, organized, and distributed to board members in advance of meetings.
Maintain an uptodate and accurate record of board policies, bylaws, and other governing documents.
Maintain a centralized filing system for boardrelated documents, ensuring documents are properly cataloged, archived, and readily accessible.
Manage accounts receivable, WIP, invoices, AR and internal billings.
Data entry and client database management, including SUGAR report
Drafting proposals/quotes
Credit card and expense submissions
Arrange execution of board resolutions, agreements and other transactional documents.
Proactively work with and support the team to meet client deliverables, and in the execution of their fiduciary duties, complying with legal and regulatory requirements.
Manage, develop and improve operational and administrative processes.
Maintain confidentiality and handle sensitive information with discretion and professionalism.
Any other adhoc assignments.

Qualifications & Experience

Previous relevant experience in an administrative support role, preferably within a board or executive office environment.
Familiarity with board governance principles and practices is desirable.
Excellent written and verbal communication skills, with the ability to capture accurate and comprehensive meeting minutes.
Strong organizational and time management abilities, with exceptional attention to detail.
Proficient computer skills, including MS Office Suite and document management systems.
Ability to work independently, prioritize tasks, and meet deadlines in a fastpaced environment.
High level of professionalism, integrity, and confidentiality.
Understanding of Chinese language is preferred

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