Secretary / Personal Assistant - Singapore - NAVI CORPORATE ADVISORY PTE. LTD.

NAVI CORPORATE ADVISORY PTE. LTD.

Verified Company

Singapore

3 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

Position:
Secretary / Personal Assistant

We are a groundbreaking group of companies operating at the forefront of Aviation, FinTech, Biotech, and Intellectual Property, with offices strategically located in Singapore, Hong Kong, and Shanghai, we are poised to conquer the global market.

As we embark on an exciting journey to expand our business worldwide, we are on the lookout for talented individuals to join us in various roles.

If you are an open mind and look out for the next innovation, we are inviting you to be part of a dynamic team shaping the future of multiple industries and making a global impact.

We are looking for a friendly and organized professional with a passion for providing excellent administrative support.

We are thrilled to offer an exciting opportunity for a Secretary/PA to join our team and contribute to our success.

If you enjoy managing diverse tasks, fostering positive relationships, and being the backbone of a thriving office, we would love to hear from you

Responsibilities:

Provide comprehensive secretarial and administrative support to the Directors, ensuring a high level of professionalism and confidentiality.
Preparation of necessary documents for AGM, board, and shareholder's resolutions, etc.
Organizing meetings and meeting minutes taking.
Coordinate and collaborate with internal and external stakeholders to execute various administrative tasks efficiently.
Manage and organize the Directors' calendars, which are often demanding and require excellent time management skills.
Arrange travel and social engagements for the Directors and their family, ensuring smooth logistics and a pleasant experience.
Maintain an efficient filing system, both physical and electronic, to ensure easy retrieval of important documents.
Act as a liaison between internal departments and external parties, facilitating effective communication and coordination.
Assist the Directors with ad hoc projects and duties, demonstrating flexibility and adaptability in handling diverse tasks.

Requirements:

Possess a bachelor's degree in business administration or a related field, with at least 1 year of relevant work experience.
Prior experience in supporting company owners or highlevel executives is highly advantageous.
Exhibit excellent telephone etiquette and the ability to handle multiple tasks simultaneously, prioritizing effectively.
Demonstrate the capacity to work independently and thrive under pressure, maintaining composure and meeting deadlines.
Display a proactive and pleasant demeanor, combined with exceptional organizational skills and attention to detail.
Proficient in PC skills, including MS Word, MS Excel, MS PowerPoint, and Chinese Word Processing.
Strong command of written and spoken English and Mandarin, enabling effective communication with diverse stakeholders.
Flexible availability, accommodating varying working hours as needed.
Preference for residents or Singapore Permanent Residents (PR).

Work location:
Centre Singapore

Contact person:
Sally Xiao