Senior Executive/ Executive, Corporate - Singapore - Heartware Network

Heartware Network

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

1. OFFICE ADMINISTRATION**- Oversee the general office administrative function, such as filing, receipt of goods, etc.

Oversee the maintenance of general office equipment, such as photocopier, projectors and screens, cameras, and track usage by staff.
Oversee the maintenance of general office facilities, such as security equipment, phone system, airconditioning, hydroponics system, office furnishings, etc.
Monitor general office supplies, such as office stationeries, papers, drinking water, pantry items, and restock when supply levels are low.
Ensure that all procurement procedures are transparent and in accordance to the Standard Operating Procedures, before submission to Approving Authority.
Liaise with the legal advisor on any legal matters regarding contracts / agreements.
Develop external relationships with appropriate contacts, e.g. auditors and statutory organisations such as the National Council of Social Service, Central Provident Fund Board, Inland Revenue Authority of Singapore.

2.
PERSONAL ASSISTANT TO EXECUTIVE DIRECTOR

Plan, organise and arrange corporate travel itinerary and meetings, including but not limited to ticket and hotel bookings, visa processing, booking other transportation and other documentations related to the travel.
Responsible for ED's working schedule including maintaining diary and keep track of appointment and full spectrum of secretarial support.
Organise and ensure that ED is wellprepared for meeting,
Set up, coordinate meetings and take minutes.

3.
BOARD ADMINISTRATION