Administrative Assistant - Singapore - GLOBALFOUNDRIES

GLOBALFOUNDRIES

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

Introduction to GlobalFoundries

Why GF

Why This Role

What You Will Do

Meetings: Coordinate meetings; staff meetings, offsite strategic meetings and take down accurate minutes of meeting as required by Staff Managers
Travel Arrangement: Arrange business travel. Plan detailed itinerary, logistics and accommodation
Claims: Submit Claims for Manager / Dty Director / Director / VP (such as medical, travel, entertainment, phone bill, personal etc.)
Confidentiality: Maintain and safeguard company confidential material/files/correspondence
Maintenance of

Office Files:
Establish a systematic filing system which is easily accessible and clearly labeled

Communication Device Allowanc

e:
Coordinate and manage CD Allowance

Correspondenc

e:
Respond to inquiries/ correspondence and memos needing written communication

Maintenance of

Office Equipment:
Operate, clean regularly, and recommend maintenance needs for all office equipment (i

e:
copier machine, printers, computer, etc.)

Inventory Control for

Office Supplies:
Control, issue and order office consumables, keep watchful eye on stock level

Preparation of Bulletin: Keep an uptodate calendar of events, gather information, update bulletin information and communication packages for staff dissemination

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Sort Incoming Mail and Faxes:Date stamp all incoming mails and faxes and arrange by order of priority
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Preparation of Monthly Report:Responsible for setting reasonable deadlines for report submission. Consolidate individual managers' reports into one report, edit, format, proof read the report before final vetting by Staff Manager.
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Maintain Personnel Records:Maintain personnel files on all personnel, support/office staff, as outlined in Employee Policy
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Maintenance of Bulletin Boards:Maintain orderly bulletin boards with current information
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Project Management:Take up ad-hoc projects assigned by Staff Manager and complete them within stipulated time frame

Model the Core Values "Walk the Talk"
Protect the reputation and integrity of others through strict confidentiality
Display the ability to communicate well with all levels of staff both verbally and written
Think on your feet. Be mindful of the department goals and objectives when scheduling and planning your work so as to ensure that there is no compromise or risks to these goals & objectives
Must possess knowledge of current company policies, procedures and programs
Keep abreast on the latest developments in the semiconductor industry and happenings around the world that affects the economy at large

What You Will Need

LCCI Private Secretarial Diploma or Equivalent.
At least 3 year working experience in a secretarial position supporting high level management
Excellent computer literacy in MS Office Applications
Good command of spoken & written English
Must have good interpersonal skills and be able to interact with all levels of staff
Must have initiative and be proactive in handling duties and all other tasks assigned by supervisor
Must be committed to work and produce high quality output at all times
Must be discreet in handling company confidential documents

GlobalFoundries is an equal opportunity employer, cultivating a diverse and inclusive workforce.

We believe having a multicultural workplace enhances productivity, efficiency and innovation whilst our employees feel truly respected, valued and heard.

As an affirmative employer, all qualified applicants are considered for employment regardless of age, ethnicity, marital status, citizenship, race, religion, political affiliation, gender, sexual orientation and medical and/or physical abilities.