Executive Assistant - Singapore - Rio Tinto

Rio Tinto

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

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Description

Executive Assistant (Legal) / Legal Team Administrator
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Why Explore

Executive Assistant role supporting Commercial legal team
Opportunity to work in a world class organization
Work in a collaborative and fast paced environment
Based in Singapore, global commercial hub for Rio Tinto

About the role

We are looking for a self-motivated and organized Executive Assistant to support the General Counsel - Commercial and the Commercial legal team.

This role is based in Singapore.

This is an opportunity where you will be provided autonomy and be relied upon to play a key support role.

This role is a great opportunity for an enthusiastic and dynamic self-starter in seeking new challenges in not just handling the secretarial and administrative support, but also has a keen interest in continuous learning and developing oneself towards the legal related support work.

Reporting to the General Counsel - Commercial, you will be:

Providing a full range of secretarial/administrative support to the Commercial legal team, exercising confidentiality, tact and diplomacy.
Communicating directives and information from the General Counsel to executives, managers and others in the organization and follows up on the status of tasks.
Maintaining files, records, calendars and diaries; arranges business travel, coordinates meeting arrangements, and tracks expenses.
Participating in the development and implementation of relevant standards, policies and practices for the organization.
Coordinating secretarial support across the Singapore office for leadership events, developing and maintaining a collaborative relationship with other administrative support resources across the organization
Manages end to end service requests for stakeholders
Perform general research work as necessary including preparation of background documents (e.g., preparation of presentation slides, drafts of simple correspondences, and background information for appointments; consolidate relevant data; generate reports, etc.)
Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
Assist with budget planning, usage, reporting, and related matters.
Keep the General Counsel advised of timesensitive and priority issues, ensuring appropriate followup.
Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
Manage onboarding activities to support new team members and offboarding for leavers.
Facilitate occasional large events and liaise with corporate event planners and hotels etc.
Other additional and/or alternative duties as assigned from time to time

About you
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To be successfully considered for this role, you will have:

Tertiary education preferred, with relevant secretarial qualification and at least 5 years' Executive Assistant experience.
Strong verbal and written communication skills.
Selfstarter with ability to manage and prioritize a range of concurrent topics with mínimal supervision.
Ability to manage sensitive, time critical, complex and ambiguous tasks.
Availability to work global or adhoc hours from time to time.
A good working knowledge of Ariba, SAP, Microsoft and its interfaces.
A positive attitude and willingness to learn new tools and skills as necessary to function effectively in the role.
Strong interpersonal skills, ability to build strong internal and external relationships, customer service, team player, able to work globally across cultures.
High standard of personal integrity with regard to business confidential and sensitive information.

What we offer

A work environment where safety is always the number one priority
A permanent position working directly for Rio Tinto
A competitive base salary reflective of your skills and experience with annual incentive program
Comprehensive medical benefits including health insurance for employees and immediate family
Attractive share ownership plan
Company provided insurance cover
Career development & education assistance to further your technical or leadership ambitions
Leave for all of life's reasons (vacation/annual, paid parental, sick leave)

Where you will be working
***Rio Tinto Legal is responsible for providing legal services to the highest standard to the Rio Tinto Group, including corporate headquarters, operating business units and service divisions. It also provides policy development and advice in the area of legal matters which are within its core competencies. Rio Tinto Legal seeks to operate in a collaborative manner globally and within regions in order to share knowledge and best practice and achieve a consistent approach amongst the Group's lawyers.

About us
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_As pioneers in mining and metals, we produce materials essential to human progress._
Our long history is filled with firsts. We've developed some of