Executive (Admin) - Singapore - Care Corner Singapore Ltd

Care Corner Singapore Ltd

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

About Us:

Care Corner Singapore Ltd was founded in 1981, in a climate of changes in the early 1980s, as economic competition in the region intensified and the rift between the wealthy and the lower-income in particular the Chinese blue-collar workers, widened.

Rev Tan Tien Ser and a group of passionate individuals believed that these marginalised people with lower income and little opportunities for a formal education could be helped to realise their potential and become more competent and fulfilled persons.

Through a series of early outreach initiatives, Care Corner has evolved into an organisation offering a wide range of programmes and services delivered through various social service centres located island-wide.

In a bid to stay relevant to the needs of the community, Care Corner has continuously strived to offer new and innovative programmes to support those in need and the less privileged.

Are you looking for a purposeful career in a social service agency that is progressive, communitycentric and committed to serving the needs of our community?_
Are you looking for a positive and collaborative work environment that promotes staff wellbeing and believes in the development and growth of their people?_

If you are, join our Care Corner team At Care Corner, we set out to make a difference in the lives of individuals and families every day.

Our employees are our greatest asset, no matter what role we are undertaking.

We offer diverse opportunities for the most passionate talent wanting to become part of an island-wide community that brings care to every corner in Singapore.

Responsibilities:

Front Desk Administration & Secretariat Support

Attend to public walk ins. This may include administering visitor logbook and badges, notifying relevant colleagues or re directing public to appropriate resources, when needed.
Attend to enquiries and feedback and where necessary, consult manager/supervisor on appropriate response or follow up, when needed.
Handle courier/express mail services upon request, mailing of letters, checking of mailbox and dissemination of mail to relevant parties, when needed.
Provide secretariat support to Service Point manager such as preparation of staff meetings, minutestaking, collation of workplans and calendar of events.

Facility and Operations Administration

Manage the performance of vendors / contractors, including resolving issues and problems.
Enhance administrative services of the Service Point through reviewing and/or developing standard processes and workflows.
Plan and conduct workplace safety exercises (e.g. fire drills) in accordance with safety guidelines and regulations

Programme & Data Administration

Upkeep of client and staff records and any other data for reporting to relevant parties, as well as surfacing gaps, outliers and lapses (if any) with the manager.
Ensure compliance with personal data protection policies and measures in daily operations. Report any data breach to the manager.
Prepare reports on outcomes and/or statistics to funders where necessary. Coordinate with stakeholders for fund request/top up, ensure tracking of funding and processing requirements ahead.

Procurement & Financial Administration

Manage the procurement, maintenance and replenishment of office stationery and supplies (including food rations for clients).
Track expenditure, monitor Service Point budget and cash flow.
Support Service Point Manager in Budget preparation.
Generate monthly reports (petty cash, summary for income and payment) and for FY closing for approval and submission to relevant parties, meeting stipulated deadlines set by Finance.
Monitor sponsorships and donations, including liaising with external partners where needed and maintain proper records for audits.

HR Administration

Provide support in recruitment activities, when needed.
Provide support in the onboarding and offboarding activities of staff and interns, when needed.
Ensure proper documentation for submissions to relevant parties and document retention on matters of code of conduct, governmentpaid leave forms, claims, etc. On leave matters, to conduct leave verification exercises, track and verify staff leave balances and work with manager/supervisor on appropriate leave clearance.
Provide support for Staff Welfare (e.g. purchase of gift/hamper/wreath), and Workplace Health Programme.
Manage staff sabbatical proceedings in documentation and commitment of training bond and awardee deed. Liaise with NCSS on staff obligations fulfilment and reimbursement outcome of course fees.

People Supervision & Development

Provide on the job training and coaching to staff

Requirements:

Diploma holder or degree holder with at least 3 years of administrative experience, preferably in a social service organization
Proficient in Microsoft Office
Basic knowledge in accounting would be advantageous

Working Hours:

Monday to Frida