Senior Administrative Assistant - Singapore - Entegris

Entegris

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

Job Title:
Senior Administrative Assistant

Job Description:

As a Senior Administrative Assistant, you will provide effective and efficient administrative services and secretarial support for all Singapore offices and employees.

Key Responsibilities

Administrative Support

Reception for visitors and phone operator and contact phone book maintenance.
Issuance and maintenance of Access Card which includes photo taking for new hires
Mail & package receiving & posting.
Courier arrangement and receiving documents/parcels
Maintain office cleanliness and safety
Office supplies and stationery purchase
Create Purchase Requests for office purchases and Goods Receipt for PO in SAP
Pantry and Cleaning Services management
Manage office vendors (carpet cleaning, pest control, stationery, water dispenser, coffee machine etc.)
Coordinate meetings and training (room reservation, open meeting room partitions, materials and supplies, food requirements etc.)
Support companywide activities.
Business travel arrangements, including inbound & outbound (Ticket, VISA, Hotel Booking, Transportation Arrangement), including external meetings for Country President
Work with local hotels to provide the lowest cost and highest value for Entegris travellers.
Screen calls and respond to routine inquiries.
Business card purchase
Assist in sourcing gifts and greeting cards as required.
Provide all administrative support for all visiting Entegris personnel and office staff based in Singapore.
Manage travel expense claims for Country's President
Ambassador for the company's employeesrelated activities.
Shuttle bus arrangement
Work with IT to ensure the site monitor is on and updated with the latest slides from Global
Support office renovation, if any
Any other duties and projects that may be assigned from time to time

Requisite Criteria & Skills

Possesses Diploma / Certificate in Business Administration
510 years jobrelated experience in a fastpaced multinational environment preferably as an administrative or customer service professional.
Effective communications; strong interpersonal abilities; listening and responsiveness to customer expectations; time management skills; ability to work in a team environment with little supervision, high degree of initiative and proactive skills in issue resolution. Require excellent attention to detail.
Ability to coordinate crossgeographical processes and influence key stakeholders in decisionmaking.
Has maturity, is independent and possesses accountability as well as ownership.
Proficient skills in Microsoft Office, SAP/Oracle ERP and Salesforce software.