Administrative Assistant - Singapore - Point72

Point72

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

We are looking for an Administrative Assistant to provide administrative support to our Singapore Cubist office.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills.

The Executive Assistant will be a valued team member and should have the ability to work independently when needed and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

What you'll do
The duties of the Assistant will include the following:

Provide administrative support for Cubist team
Assist the team with setting up WebEx, Zoom, or any other video conferencing meetings
Maintain calendars and set up/coordinate internal and external meetings, including travellers in the region who may need with meetings scheduling
Help plan and organize luncheons, presentations, seminars, recruitment drive and team building events as needed
Assist with planning and organizing business travel and accommodation for internal teams
Submit expense reports for the team, ensuring compliance with company policies
Assist the Office and Facilities Manager with office administration as required
Escalate any maintenance issues to Facilities, as needed
Any other adhoc duties

What's required

12 years of related experience
Strong team player Ability to exercise sound judgment in assessing and determining how to handle queries, calls, and issues
Ability to be resourceful and proactive when issues arise
Multitasking and timemanagement skills, with the ability to prioritize tasks
Ability to handle confidential information with discretion
Professional demeanour and attitude
Ability to work independently
Strong organizational, communication, and interpersonal skills
Knowledge of Microsoft Outlook, Excel, and Word
Commitment to highest ethical standards
Detail oriented and ability to adapt quickly in fastpaced environment

We take care of our people
We invest in our people, their careers, their health, and their well-being.

When you work here, we provide: