Legal Secretary - Singapore - Office Secretaries

Office Secretaries

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Legal Secretary

Key responsibilities

Providing secretarial and administrative support in the practice area as required
Assisting with the preparation and formatting of court documents; monitoring court deadlines and schedules
Answering and filtering telephone calls: liaising with external and internal clients and their secretaries; dealing with queries and relaying messages
Client filing: maintaining electronic client files; archiving including arranging collections and retrievals from the offsite archive company
Communication: always maintaining open and appropriate communication lines with internal and external clients to ensure the firm's needs are met; work cohesively with secretaries and admin assistants from other regions
Prioritisation: managing and prioritising own workload to ensure work is turned around within agreed deadlines and timeframes
Excel Spreadsheet management: input; logging; merging and reporting the data as required
Billing: general billing administration process as directed. This may include but is not limited to, preparing, and reviewing draft bills, and associated correspondence
Financial Administration: manage time entries; dealing with disbursement bills and processing third party invoices; preparing and processing expenses claim forms and dealing with cheque requisitions
Potential to cover receptionist when needed
Other related duties as required.

Essential skills and experience