Assistant Manager, Lee Kong Chian School of Business - Singapore - Singapore Management University

Singapore Management University

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

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Description

COMPANY DESCRIPTION
Singapore Management University is a place where high-level professionalism blends together with a healthy informality.

The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing.

We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff.

No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

DESIGNATION :
Assistant Manager, Lee Kong Chian School of Business

RESPONSIBILITIES

Support the Area Coordinator, course coordinators and faculty in administrative tasks, including budgetary matters, and group development work:
Support ACE to prepare the Group's budgetary requirements and administer expenditure controls of the group activities to ensure optimum utilization of funds.
Coordinate and minute group meetings, circulate papers.
Liaison person between faculty and other Schools, University Offices, external bodies for group events
Resource person for general policies and procedures relating to school, student, faculty, finance, HR, corporate communication, and facilities.
Develop and maintain the group's web pages on the school website.
Administer reimbursement claims for Area Coordinator and faculty.
Assist in the dissemination of notices and information to the Faculty in discipline area, and coordinating responses as required
Administer resource booking among the faculty e.g., labs and teaching facilities.
Assist with updating of Faculty's information on the Research Publication System (when necessary).
Assist in the management of the Annual Faculty Appraisals procedures. Liaise with each faculty to submit all the necessary documentations within the deadlines.
Support the Area Coordinator, course coordinators and faculty in teaching, curriculum and student matters:
Recommend to ACE on course allocation and monitor teaching load fulfillment for each term.
Coordinate and check submission of course outlines.
Assist in group's meetings on curriculum, course coordination and teaching matters.
Depository for submission/return of student assignment
Assist in orientation of new Faculty and Adjuncts, allocate resources, and provide general help.
Assist with Business Study Mission registration, collection of cash/cheque and to act as the liaison person between the students and the travel agency.
Liaise with faculty recruitment admin staff and prepare for recruitment interviews (e.g., circulate documents for shortlisting, prepare documents for conference, travel arrangements for faculty).
Manage projects including the organization of logistics for Finance Research Seminars, Conferences and Group Retreats (e.g., travel arrangements, publicity of Seminar, book venue, catering, payment issues).
Assist in orientation for Visiting Professors and logistics arrangements.
Display Group's publications to showcase scholarship.
Track faculty activities in relation to research activities, achievement and services.
Assist the Assistant Dean and Deputy Director in administrative matters, e.g.
Planning, coordinating and supporting school events e.g. Admission interviews, Commencement, Faculty Retreat and Open House.
Special projects as assigned.
Perform general office duties for the Office of the Dean.
Any other admin support duties as assigned by the Deputy Director, Assistant Dean, Area Coordinator, course coordinators and Seminar Chair.