Administrative Executive - Singapore

Challenge Yourself and Impact the Future · MacDermid Alpha Electronics Solutions, a business segment of Element Solutions Inc (NYSE: ESI), is renowned worldwide for its commitment to revolutionizing the electronics industry. With a legacy spanning over a century, we have continua ...

Job description

Challenge Yourself and Impact the Future

MacDermid Alpha Electronics Solutions, a business segment of Element Solutions Inc (NYSE: ESI), is renowned worldwide for its commitment to revolutionizing the electronics industry. With a legacy spanning over a century, we have continually set new benchmarks for excellence, reliability and sustainability in electronic materials.

• Wafer Level Packaging - Revolutionizing wafer fabrication processes for enhanced efficiency and performance
• Circuitry Solutions - Tailored solutions to meet the dynamic demands of modern circuitry
• Electronics Assembly Solutions - Innovating semiconductor, surface mount technology, and power electronics assembly for unparalleled reliability
• Advanced Materials and Joining - Engineering polymer and metal joining solutions for optimally performing circuits
• Film & Smart Surface Solutions - Transforming electronics with cutting-edge materials and technologies for enhanced functionality and reliability
• Micromax – Elevating electronics through high-performing, specialized inks and pastes

Across diverse sectors including automotive, consumer electronics, mobile devices, telecom, data storage, infrastructure, and AI, MacDermid Alpha Electronics Solutions has earned the trust of manufacturers worldwide. Our comprehensive range of high-quality solutions and technical services enables the entire electronics supply chain, empowering businesses to thrive in today's competitive landscape.

We embody the 'Elements of our Culture'- our 5C's; Challenge, Commit, Collaborate, Choose, and Care. These core values are the foundation of our organization which our employees embrace in their interactions with customers, colleagues and other stakeholders, to drive financial performance and create a rewarding work environment.

Who are we looking for?

We are seeking a highly organized and proactive Administrative Executive to support the day‑to‑day operations of our Administration function. This individual will play a key role in ensuring smooth office operations across a dynamic, fast‑paced, and multinational environment. The ideal candidate is resourceful, detail‑oriented, and able to anticipate operational needs while delivering timely and high‑quality administrative support.

What will you be doing?

Office Administration & Operations

• Oversee general office management, including maintenance, office supplies, vendor coordination, and facility-related matters.
• Serve as the primary contact for building management, external vendors, and service providers.
• Support the implementation of company-wide administrative policies and ensure adherence to established standards.

Executive & Departmental Support

• Provide administrative support to management and cross-functional teams, including scheduling, document preparation, meeting coordination, and travel arrangements.
• Assist with departmental reporting, presentation preparation, and internal communications.

Employee Support & Engagement

• Coordinate employee onboarding logistics (access cards, seating plans, office orientation).
• Support company events, meetings, training sessions, and employee engagement activities.

Documentation & Compliance

• Maintain organized filing systems for contracts, agreements, and administrative records.
• Assist in monitoring compliance for health, safety, and environmental (HSE) requirements in alignment with corporate standards.

Financial & Procurement Support

• Prepare and process purchase requests, invoices, and vendor payments.
• Track budget expenditures and support cost optimization activities.

Who are You?

Education

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.

Experience

• 3–5 years of administrative or office management experience, preferably in a multinational or industrial/chemical company environment.
• Experience coordinating with multiple levels of stakeholders—local, regional, and global—is an advantage.
• Exposure to procurement processes and vendor management is highly desirable.

Qualifications & Skills

• Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word).
• Familiarity with ERP systems (e.g., SAP, Oracle) is a plus.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High level of discretion when handling confidential information.

What competencies will you need?

• Operational Excellence: Ability to manage multiple administrative workflows efficiently and accurately.
• Communication: Clear, professional communication with internal and external stakeholders.
• Problem Solving: Resourceful and able to troubleshoot issues independently.
• Attention to Detail: Thorough and precise in handling documents and tasks.
• Customer Service Orientation: Responsive and approachable; committed to supporting employees and leaders.
• Adaptability: Comfortable working in a changing, fast-paced global environment.
• Team Collaboration: Works well with cross-functional teams and contributes positively to workplace culture.
• Integrity & Confidentiality: Demonstrates trustworthiness in handling sensitive information.

We are Offering...

As part of our team here, as well as receiving a competitive base salary, you will also participate in a generous performance related bonus scheme. In addition, you will also be covered under our corporate medical insurance plan and annual leaves.

Teamwork
At ESI, you will be part of a highly collaborative culture that promotes continuous improvement through cross-functional partnerships to achieve our mission. We do this through a strong and unified culture and transparent management which has empowered us to create high performing global teams that achieve superior solutions for our customers.

Equal Opportunity Employer

All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category applicable under federal, state and local laws.

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