Project Admin Document Controller - Singapore - GRADIANT INTERNATIONAL HOLDINGS PTE. LTD.

GRADIANT INTERNATIONAL HOLDINGS PTE. LTD.
GRADIANT INTERNATIONAL HOLDINGS PTE. LTD.
Verified Company
Singapore

1 month ago

Wei Jie

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Wei Jie

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Description

Job Summary:

Essential Duties:

  • Receives and registers all projects related incoming and outgoing document from customer, subcontractor, vendor and inhouse generated document.
  • Controls issuance of document numbers/transmittals, including maintenance of proper document registers
  • Maintains specifically assigned project database/s.
  • Setting up and maintain project filing/document systems.
  • Manage the process of distribution of internal/external correspondence and ensure good tracking system in place for easy retrieval.
  • Ensures proper document classification, sorting, filing and proper archiving.
  • Reviews completeness of documentation and prepares document transmittals.
  • Prepares and maintains updated drawings for detail engineering or construction project, either for inhouse use or for onward transmittal to Client.
  • Performs document quality check in accordance with document control procedures.
  • Performs file backup to ensure proper storage and archiving of electronic registers.
  • Prepare document control reports/document listings, as and when required.
  • Responsible for planning, organizing, and notifying the concerned parties about the submission & return within due dates and ensuring on time submissions/returns.
  • Cooperating and Communicating with the PM & Engineering Team and collaborating with various discipline Engineers & external vendors to create more efficient methods and to ensure project deliverable submission timelines are met.
  • Ensure all engineering documents and deliverables are prepared as per Gradiant /Project specific standard formats accurately and per required schedule.
  • Track project deliverables using appropriate tools and initiating the necessary corrective actions.
  • Weekly/Monthly document submission tracking & reporting.
  • Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress.
  • Prepare document register reports and attend meetings with Clients/Vendors as and when required.
  • Support Gradiant Subsidiaries across the globe as required.

Requirements:


  • Professional Certificate/NiTEC, Diploma/Degree in Business Studies/Administration/Management or other associated disciplines
  • At least 25 years' experience in document control position in construction industry
  • Proficient in Microsoft Office Application (Word, Excel, Power Point)
  • Excellent analytical thinking, interpersonal/communication skills, writing and problemsolving capacities.
  • Reliable, wellorganized and detail oriented
  • Ability to work in a high energy, startupbased environment.
  • Strong communication skills to convey ideas and technical information effectively with team and customers.
  • Excellent customer orientation, willingness to deal with people, be flexible and be able to meet customer demands.
  • Curiosity and strong drive to improve statusquo while working in a semiautonomous environment.
  • Works independently with mínimal supervision.
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