Executive, Corporate Services - Singapore - Nanyang Technological University

Nanyang Technological University

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

This incumbent is part of Nanyang Business School Corporate Services - Academic Support team, that primarily supports faculty in research and teaching-related administrative matters.

The team seeks to achieve operational excellence in creating a customer-focused, faculty-friendly service centre. This incumbent will be the key liaison for faculty on all administrative matters related to research and teaching activities.

Responsibilities:

Course Support:

Work closely with program offices and faculty on teaching schedules
Assist in dissemination of course materials and information on the learning management systems/platforms
Preparation of course packs
Scheduling of student consultations
Support CA and examination invigilation
Finance/Procurement
Ensure all spending are in accordance with
NTU policies and guidelines
Assist in budget planning for facultyrelated expenses
Proper filing and accounting of revenue and expenditure for periodic financial reporting
Proper and timely processing of expenses claim incurred by faculty
Assist with purchases in accordance with
NTU procurement policies and guidelines
Conduct due diligence for all procurement, assuring an efficient purchase that balance cost and value
Events Management
Assist in the organization of seminars, workshops, and retreats, including logístical arrangements, budget monitoring, and smooth onsite execution

Other General Administration:

Establish SOPs for each area of work and review processes for efficacy
Provide support to faculty on administrative matters such as claims submissions, requests for approvals, etc.
Assist with travel arrangements for faculty on official business
Setup and manages logistics for meetings with internal and external stakeholders
Prepare and coordinate logístical support for meetings
Preparation and editing of presentation slides
Arrange, prepare agenda and refreshments, and write minutes of meetings
Mailing and printing services
Manage office stationery supplies for faculty
Proper record keeping and filing

Requirements:

Minimally a Diploma in Business Administration, or related field
Minimum 2 years of working experience in an administrative role
Relevant working experience in education sector will be advantageous
Strong proficiency in MS Office suite, and online productivity tools
Possess a good command of spoken and written English
Able to work individually and collaborate with others as a team
Strong planning, organizational and problemsolving skills
Independent and possess strong multitasking abilities
Meticulous and attentive to details

Hiring Institution:

NTU

In line with Singapore's nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible.

For Information on VDS, please click

here