Payroll Audit Analyst Iii - Woodlands, Singapore - Thermo Fisher Scientific
Description
Key ResponsibilitiesAudit / SOX Controls / Compliance
- Partner directly with regional Payroll teams, HR, Finance and business teams to support ongoing compliance through the recurring review of Payroll data to ensure accuracy and completeness.
- Liaise with Payroll teams and internal / external audit during the annual audit / SOX testing cycles.
- Assist in developing audit programs and maintain uptodate knowledge regarding audit tools and techniques.
- Review corporate policies and procedures according to regulatory requirements to identify and address potential risks.
- Evaluate and recommend improvements to Payroll practices, processes, controls (operational and financial) and internal / external stakeholders).
- Perform indepth root cause analysis to determine cause of repeated escapes to identify gaps, continuous improvement opportunities and initiate corrective actions.
- Responsible for complex (and large volume) Payroll data analytics for purposes of fulfilling internal and external audit and / or reporting related requests (as needed).
- Ensure compliance with requirement to create, maintain and inventory records of processing activities (ROPA) for the Payroll function and employee personal data (including data that sits on a server or a shelf).
- Document all instances where employee's personal data is processed, why, what is done with it and how it is managed.
- Ensure audit files are reviewed and stored in secure departmental repository.
- Annually (as needed), ensure that SOPs associated with Payroll are kept current with changes to:
- Corporate IT Policies and Procedures and that all local SOX (IT) controls are documented (if location is deemed in-scope for SOX).
- Corporate Policies and Procedures and that all local SOX (Finance) controls are documented.
- At a minimum, the SOPs should include who is responsible for the control, when and how it is performed, and what evidence will support the control.
- Additionally, ensure Payroll Department senior management reviews the SOPs at least annually.
- Payroll System Administration Oversight
- Collaborate with local Payroll teams to ensure they:
- Maintain systems access and security to ensure data integrity and identify anomalies.
- Timely grant, modify and terminate Payroll system user access in accordance with established standard work.
- Partner with the Payroll system third party service provider on troubleshooting and technicalrelated issues.
- Execute and document SOX IT Logical access controls related to the Payroll system, in accordance with established standard work.
- Maintain all evidence supporting the execution and review of the controls for internal and external audit purposes.
- Payroll Data Request Ticketing System Case Administrator
- Manage audit and compliance Payroll ticketing system data requests.
- Review, work and complete user requests timely.
- Ensure information provided and user access granted, modified and terminated is performed in accordance with established standard work, while adhering to Thermo Fisher's Global Employee Personal Data Privacy Policy.
- Ad Hoc Projects: Collaborate with the Payroll Team on ad hoc projects, as needed.
Qualifications:
- Degree in Accounting / Finance or a professional Accounting qualification
- Minimum of 5 years of overall Payroll and/or Accounting, Finance experience coupled with an audit / controls background
- Strong understanding of HR, Payroll Accounting and wage and hour laws, tax laws and audit functions and processes
- Strong working knowledge of Microsoft Excel, Power Query and other ETL (Extract, Transform, Load) tools to facilitate complex reporting between HR and Payroll systems
- Strong problem solving and analytical skills
- Excellent oral and written communication skills
- Ability to recommend and implement changes, as needed
- Experience with Workday and/or ADP preferred
- Experience with different ERP systems (SAP, LAWSON, ORACLE etc.)
- Language requirements: English (fluent)
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