Office Manager - Singapore - AIA Company Limited

Description

FIND YOUR 'BETTER' AT AIA
We don't simply believe in being 'The Best'. We believe in better - because there's no limit to how far 'better' can take us.

We believe in empowering every one of our people to find their 'better' - in the work they do, the career they build, the life they live and the difference they make.

So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives.

If you believe in better, we'd love to hear from you.

About the Role
Provide on-the-ground support for day-to-day operations of AIA Holdings Pte. Limited


Key accountabilities

• Smooth running of the office environment
• Ensuring the office space is organised and always maintained
• Managing the layout and seating arrangement for the different teams who will occupy the office
• Organisation and running of health and wellness activities for employees
• Coordination and running of employee events, e.g., Xmas party, CNY
• Management and filing of all vendor contracts
• Maintenance of company cars e.g., servicing, securing rental car, car insurance
• Security / access management for occupants and visitors
• Point of contact for employees' Day 1 orientation of the office, e.g., explaining the facilities and desk location, introductions to colleagues, working arrangements
• Maintaining inventory and order supplies, including stationery and pantry supplies, to ensure the office is stocked with essential items
• Timely festive decoration of the office
• Continuously evaluating and improving office processes and procedures to optimise efficiency, productivity, and costeffectiveness

Key stakeholders

• Real Estate & Facilities Management e.g., to arrange provision of furniture, coordinate access cards, courier services, lighting
• HR teams from local business unit and Group Office to coordinate wellness activities and other events for employees
• IT to manage and maintain office equipment, including printers, copiers, and other equipment
• Business Continuity Management to assist with business continuity management activities, including disaster preparedness planning and emergency response

Minimum Job Requirements

• University graduate with minimum 5 years of relevant experience
• Good communication, interpersonal, analytical, problemsolving and time management skills
• Detailoriented and must be able to work under tight deadlines, deal with challenging, sensitive and confidential issue
• Ability to get things done, organize and liaise well with people, able to work in a fast paced environment

• Meticulous, resourceful, independent

• A team player, collaborative and resilient

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.