Office Manager - Singapore - BIZ ASIA CONSULTING & TECH PTE. LTD.

Description

Job Description:

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JOB SUMMARY
The Office Manager is primarily responsible in general office administration, company registration and visa processing. He/She will be supervising, mentoring, training, and coaching the office staff and delegating assignments to ensure maximum productivity.
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JOB RESPONSIBILITES

• Manages office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions;
• Provides business advisory on business registration, visa processing and immigration policies;
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement;
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments;
• Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends;
• Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results;
• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions; and
• Performs other relevant tasks that may be assigned by the immediate superior.

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JOB QUALIFICATIONS
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Educational Attainment

• A graduate of Bachelor's Degree in Business Administration, Office Administration, Legal Management, or any related courses or equivalent degree.

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Work Experience

• With at least five (5) years' work experiences in office management and visa processing; and
• With good background in managing a consulting, outsourcing, and visa processing company.

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Essential Skills and Core Competencies

• Must be fluent in Mandarin Chinese;
• With indepth knowledge in office administration, business registration, visa processing and immigration policies;
• With excellent communication skills (both verbal and written);
• With good rapport and effective interpersonal skills;
• With high adaptability skills who can relate with all kinds of people regardless of race, economic status, nationality, age, and gender; and
• With effective organizing and administrative skills.