Senior/executive Assistant - Singapore - NATIONAL UNIVERSITY HOSPITAL (SINGAPORE) PTE LTD

NATIONAL UNIVERSITY HOSPITAL (SINGAPORE) PTE LTD

Verified Company

Singapore

3 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

**(1) Overview and purpose of the position*- To perform administrative work in general laboratory thereby assisting inthe provision of a quality, cost effective laboratory service to the hospitaland external clients.- (Duties and responsibilities cover IT administrative (including patients billing), procurement and other general tasks. Staff may cover one or more of the items.)**(2) Accountabilities*
_Primary Responsibilities and Duties (80%) _

1. _Filing of documents and reports. _
2. _Prepare ITrelated reports of the following: _

- _Print, check, verify and post charges as required. _
- _Recover billing charges, convey to patients via telephone due to additional/late billing. _
- _Assist to raise Electronic Billing Amendment Form (eBARF). _
- _Prepare statistics and reports for supervisors. _
- _Prepare laboratory related reports and work-charts as well as management reports. _
- _Maintain master and accession logs. _

_Assist in the procurement and admin related tasks:
_
- _Assist to request for quotation from vendors. _
- _Assis to prepare purchase requisitions for supplies. _
- _Raise ePay, eSundry billing and ePR for procurement. _
- _Receive goods purchased into departmental stores following checks on quality, expiry date and details on delivery note. _
- _Identify and rectify delivery and invoice discrepancies. _
- _Assist to maintain an efficient store system such that inventory items can readily be retrieved by users. _
- _Notification for infectious diseases and others _

4. _Comply with good laboratory practice as set out by the Laboratory Accreditation Programme of the College of American Pathologists and Singapore regulatory agencies such as the Medical Audit & Accreditations. _
5. _Comply with DLM Workplace Etiquette in line with NUHS Core Values.
_Secondary Duties and Responsibilities (20%) _
1.

_Provide IT and administrative assistance:
_
- _Provide coverage for other administrative staff. _
- _Provide list of operators' ID to supervisors. _
- _Provide Laboratory Medicine Publications list to manager yearly. _
- _Update Department e

Service Guide. _

- _Any other duties as required by Supervisor or Manager. _

_Provide material management assistance:
_
- _Assist to conduct annual stock take with auditors. _
- _Liaise with vendors concerning repair services, maintain file of service contracts and document all chargeable repairs. _
- _Any other duties as required by Manager or Senior Assistant Director.**(3) Qualifications and Job Requirements
**Qualification Required and Area of Discipline

GCE 'O' Level and above
Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

- _Service oriented and customer focused _
- _Good communication & interpersonal skill _
- _Basic computer skills _
- _Appreciate and show interest in laboratory work environment _
- _Possess good initiative and attitude with the ability to work independently and as a team _
- _Understands and meet NUHS CORE values_