Mailroom Officer - Singapore - SODEXO SINGAPORE PTE. LTD.

Description

Working Location: Raffles Place

Working Days: 5 Days, Mon - Fri

Job Responsibilites:

· Sort and distribute all mail

· Record all incoming Registered/Express Post mail

· Prepare and list cheques as per cheque handling procedures required by Finance

· Deliver mail to nominated areas on the floors

· Collect outgoing mail from floors, sort and record same

· Check and process purchase orders in iProcurement system

· Assist with stocking of copy paper on all floors

· Assist with the set up of client and staff meeting/functions as required

· Assist with movement of furniture and operable walls as needed

· Dispatch and retrieval of archive boxes from external supplier

· Prepare consignment notes for international mail satchels and freight

· Prepare local Post manifest totalling daily outgoing mail

· Assist with supervision of external contractors attending site

· Provide relief coverage for switchboard and other mailroom team members when required

· Any other facilities tasks related to smart office as directed by the Facilities Coordinator

Knowledge, Skill and Abilities Required

· Minimum a Diploma in Facilities Management or its equivalent

· A proven background in the field of facility or similar related discipline

· Working knowledge of the statutory requirements and their application in OH&S and knowledge of government agencies and key client framework

· Computer literate in Microsoft Office and Access