Office Manager - Singapore - JC CONSULTING PTE. LTD.

Description

Roles & Responsibilities

Our company is seeking an Office Manager to join its Singapore office (HQ).

Industry: executive search and professional recruiting services

Office staff size: pax

Language skills required: English and Mandarin, as you will liaise with the admin team in Mainland China to coordinate processes

Responsibilities:

• Keep the office running smoothly by organizing common areas, handling correspondence, managing files, and overseeing supplies and equipment
• Manage day-to-day office tasks, be the main point of contact for external guests and vendors, and provide regular updates to management
• Consolidate monthly sales reports to the management accurately and timely
• Check and approve staff expenses claims and manage Petty Cash accounts
• Recruit staff by posting job ads, review CVs, conduct phone screenings and arrange interviews with the management team
• Provide administrative support such as scheduling appointments, booking travel, mailing packages, and updating contact databases
• Ensure office equipment works properly, order supplies, manage vendors, and coordinate supply deliveries
• Manage office space and infrastructure, and provide assistance when needed

Required skills / Experience:

• Bachelor's degree or equivalent
• At least 3 years of HR and admin working experience gained in Singapore
• Fluent in reading and typing both English and Mandarin, as you will liaise with the admin team in Mainland China to coordinate processes
• Good time-management and people skills, and the ability to multitask
• Proficiency in office applications and a willingness to learn new software
• Ability to maintain confidentiality
• Number savvy and able to use basic formula in Excel

Preferred skills / Experience:

• Experience in the industry of professional service
• Experience in recruiting professionals in Singapore
• Advanced computer skills and experience with different cloud based systems

Tell employers what skills you have

Ability to Multitask
Team Building Facilitation
Microsoft Office
Travel Arrangements
Interpersonal Skills
Recruiting
Office Management
Cross Functional Team Building
Office Administration
Communication Skills
Managing suppliers
Administrative Support
Excel
Human Resources
Employee Relations
conduct interviews