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Real Estate Admin Executive - River Valley, Singapore - The Real Collective

The Real Collective River Valley, Singapore

3 weeks ago

Full time

The Real Estate Admin Executive at The Real Collective will focus on:

Manage daily incoming and outgoing clients' communications, including emails, phone calls and whatapps groupchats.
Assisting with the documentation in respect
of new, existing tenancies and general administration of all contracts
documentation for monthly submission.
Engage with potential clients to understand
their needs, present our products / services, and effectively
communicate the value proposition.
Preparing home search and scheduling of viewing appointments for parties.
Conduct research, gather data and compile
information for sales decks, prepare and edit documents, presentations
and reports while maintaining a high level of accuracy and attention to
details.
Build and maintain strong relationships
with clients, providing excellent customer service and addressing their
inquires and concerns.
Ensure efficiency of daily office administration & operations and preparing onboarding checklist for incoming associates
Manage and work closely with property
owners, contractors, developer, leasing teams, conveyancing firm to
ensure property assets are well managed.
Manage all in house meeting rooms bookings or training space with external vendors.
Oversee and organise company and personal
events, conferences, company retreats, year-end parties including but
not limited to logistical arrangements and materials preparation.
Housekeeping and coordinating video shoots and virtual walk through.
Assist in other ad-hoc support duties assigned from time to time.

REQUIREMENTS

On the job training is provided.
At least 1 year of assistant or secretary experience. Preferably holding experience in a real estate field.
Possess excellent written, verbal and interpersonal communication skills at all levels of the business.
Proficient in English and Chinese language.
Knowledge of Microsoft Office application is required.
Self-motivated professional with the
ability to take ownership, work independently, drives initiatives and
multi-task in a fast-paced dynamic environment.
Strong analytical and problem-solving skills, with excellent attention to detail.
Good organizational and time management
skills to work and meet deadlines, A diploma or degree in business
administration, sales or real estate field (BSc / BA)
Willingness to work overtime when necessary and ability and sometimes weekends.
Skillful in social media and photography / videography skills is a PLUS
Only Singaporean Citizen and PR only.

Summary of role requirements: