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- Greet and attend to public walk-in. This may include administering visitor logbook and badges, notifying relevant colleagues or re-directing public to appropriate resources
- Answer, screen and route incoming phone calls to relevant parties, taking down phone messages, checking of incoming phone messages and emails
- Attend to enquiries and feedback and where necessary, consult manager/supervisor on appropriate response or follow-up
- Handle courier/express mail services upon request, mailing of letters, checking of mailbox and dissemination of mail to relevant parties.
- Ensure reception and meeting rooms readiness/cleanliness at start and end of the day
- Ensure upkeep, cleanliness and maintenance of the facilities. This includes liaising with vendors on maintenance matters, upkeep of first aid supplies and fire-fighting equipment
- Plan and conduct workplace safety exercises (e.g. fire drills) in accordance with safety guidelines and regulations
- Work with relevant programme managers for back-end programme administration and implementation coordination and support
- Upkeep of relevant databases within the Service Point, including the use of shared IT platforms for centralised depository of documents
- Support in collation of data and statistics for programme and services reporting and publication content generation
- Assist in implementation of personal data protection policies and measures in daily operations.
- Scan books and categorize them accordingly.
- Administer and track the check-out and check-in.
- At least 1-2 years of relevant experience
- Strong administrative skills
- Good customer service orientation
- Good communication skills, both oral and written
- Proficient in MS Office/Office 365
Administrative Support - Singapur, Singapore - Care Corner Singapore Ltd
Description
Job Description
Provide administrative support to the Service Point:
Front Desk Operations:
Facility Management:
Programme and Data Administration:
Library Management
Qualifications
Minimum 'O' levels.
Requirements:
Working Hours:
Mondays, Tuesdays & Thursdays; 9am to 6pm (including once a week; 12pm to 9pm)
Location: Eunos