Business Support Executive - Singapore - Johnson & Johnson
Description
1. Support Commercial Team's Business Activities
i.
Execute event management and end to end process for local based or overseas based activities as well as digital based virtual meetings.
ii.Provide administrative and logistic support to event organisers and ensure all planned events are properly approved and executed successfully and compliantly.
iii. Manage and track A&P database to provide commercial team with updated expenditure status on need-to basis.iv. Administer and process all internal processes such as HCC, Legal, Procurement (eMP), Travels & Meetings (BCD), and internal meetings.
v. Manage multiple dashboards and databases to track A&P status.
vi. HCC Compliance / Legal Contracting.
- Proficient in HCC and Legal's compliance and regulation to ensure all events executed in full compliance.
- Support and ensure proper and timely submission of event requests through VEM.
- Obtain the relevant approval and prepare legal contracting.
- Liaise with third party stakeholders, HCPs, CMB.
- Manage pre and post event documentation and archival for records and audit purposes.
- Ensure contract execution is proper and timely and proper archival in ICD.
- Proficient in managing eMP, ARAVO, PO and RFP.
- Provide timely and accurate PR / PO and RFP requisition in eMP.
- Conduct quarterly and year end accrual and PO closure.
- Liaise with vendors for registration, invoicing and payment.
- Manage inventory, transportation, and delivery requests.
- Proficient in budget management, financial compliance, intercompany charges, cost centre and GLs.
- Process IO requisition, familiar with IO system & approval.
- Monitor and track IO and actual expenditure.
- Manage and track financial expenditure dashboard for business review on need to basis.
- Conduct quarterly accrual and periodic IO requisition.
- Prepare and record Travel Requisition for internal approval.
- Liaise with travel agents AMEX travel, BCD and business counterparts.
- Prepare travel dockets.
- Meeting and Event Support.
- Prepare & ensure all endtoend logistics support are met.
- Registration, attendance, onsite management, post event closure.
- Ensure meeting materials are prepared and provided promptly onsite.
- Ensure event is conducted smoothly and successfully as per planned.
- Business Quality
- Pharmacovigilance
- ISRM
- DARM
- Privacy & Data
- Sample conversion
2. Support Supervisor for Company-wide & Ad-hoc Activities and Projects.
i. Support and assist with company-wide and ad-hoc activities or projects as assigned by the supervisor.
ii. Provide updates to the supervisor on event activities and other relevant metrics.
Qualifications:
- Diploma
- Degree Holder
- Minimum 3 years' experience in marketing & administrative support (preferable with experience in pharmaceutical's business).
- Knowledgeable in Pharmaceutical portfolio preferred
- Experienced in event management/onsite support and is capable to organise physical and virtual meetings, including product launches, product trainings and conferences.
- Possess excellent interpersonal and communication skills.
- Demonstrate strong initiative, planning, organizational and decisionmaking skills.
- Positive teamplayer with strong interdependent and collaborative partnership with multiple stakeholders (internal & external).
- Results oriented with high sense of urgency to deliver positive results for the business.
- Has high integrity, ethical & professional behaviour.
- Independent, selfdriven and motivated to handle new challenges.
- Positive learner and contributor.
- Proficient in office administration and MS Application, e.g. Excel, PowerPoint, Words, MS Team, ZOOM, SharePoint.
More jobs from Johnson & Johnson
-
Distribution Network Study Lead
Singapore - 1 week ago
-
Senior Manager, Communication
Singapore - 1 week ago
-
Finance Analyst, Supply Chain Deliver
Singapore - 4 days ago
-
Senior Account Executive, Pah
Singapore - 1 day ago
-
Sea Market Access Manager
Singapore - 1 week ago
-
Medical Digital Excellence Lead, Southeast Asia
Singapore - 1 week ago