Senior Admin Executive - Singapur, Singapore - Ipsos

    Ipsos
    Ipsos Singapur, Singapore

    2 weeks ago

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    Description
  • Handle all incoming phone calls politely so that all callers are properly entertained and forwarded to relevant parties, if appropriate
  • Responsible and managing the office administration system, understanding all purchase orders, stock control, office equipment specifications and features, replenishment, and forecasting amongst other administrative duties.
  • Develop, train and supervise local administrative staff to ensure efficiency in the office operations and meeting of deadlines.
  • Review and innovate an efficient and effective administration system and office procedure. Carry out implementation plan if required.
  • Responsible for administrative documentation control with coverage of contracts, agreements, circulars and correspondences about office administration.
  • To be cost-conscious and be up-to-date with market information on office products, prices and features.
  • Negotiate with suppliers on an ongoing basis to ensure the company's best interest is not compromised for all purchases made.
  • Able to work with Business Units on headcount planning, office space planning and office equipment matters, if required.
  • Provide solutions to project administration and office administration in every possible way.
  • A team player with excellent communication and interpersonal skills, with the ability to interact and communicate with all levels of management and staff
  • Provide secretarial and administrative assistance to all Business Units in accordance with the company policies and procedures (. travel requisition, expense claims etc)
  • Organize company events both internally and externally.
  • Perform other tasks or ad-hoc projects assigned by the manager and admin staff in a willing and cooperative manner
  • Act as a Data Protection Officer, PDPA regulations/obligations and compliances to provide advice and review of clients' contracts related to PDPA clauses, etc.
  • To be the key person in workplace safety and security for ISO 27001 compliance