- Maintenance of the office to ensure all areas are in clean, neat, and ready-for-use condition at all times.
- Conduct regular inspections and routine checks on office facilities such as equipment and furniture.
- Report and coordinate repairs or spare part replacements with vendors as required.
- Oversee configuration of common spaces such as meeting rooms, pantries, and utility areas and coordinate housekeeping, landscaping, and pest control services.
- Manage work orders.
- Request for quotations and perform cost comparisons analysis.
- Assist vendor on ad-hoc basis if work order is required to be done on day on the weekend.
- Liaise with Building Management on various matters including but not limited to, annual power shutdowns, fire drills, maintenance of office facilities, and season parking registrations.
- Point of contact to receive feedback on reports for building faults and to support service delivery failure and service requests.
- Office access control security system management.
- To issue, collect returns, or coordinate replacements of staff access cards.
- Register/record visitor and issue/return of visitor access cards.
- Timely activation and de-activation of access cards.
- Management of monthly staff purchase orders and payments.
- Provide support in events or meetings in the office premise, e.g., food catering, arrangement of furniture, and Outlook calendar room bookings.
- Provide support in mailroom services.
- Sort out incoming mails and distribute accordingly to staff.
- Assist with in or out packages and documents and maintenance of records in courier logbook.
- Activate third party vendor services for the collection of documents or samples as/or when dispatch rider is on leave.
- Inventory management for stationeries and pantry supplies.
- Assist to raise the Purchase Requisitions and Purchase Orders via ARIBA system for Facilities Management related purchases.
- Handle of phone enquiries.
- Assist in ordering of business cards for staff.
- Company mobile phone administration.
- Any other duties as assigned.
- Establish escalation chart with appropriate contact numbers outside defined core working hours.
- Evaluate, prepare, and submit statistical work order analysis monthly reporting based on defined FM services categories as defined by client.
- Prepare the monthly JLL report
- Log-in incident report via JLL CMO
- Initiate JLL petty cash fund top-up whenever the float is low.
- Prepare all supporting documents and submit to JLL JDE for processing.
- Finance Admin
- HR Admin
- Office Safety
-
Facility Administrator
3 hours ago
JLL SingaporeJLL supports the Whole You, personally and professionally. · Facilities Administrator · Work Dynamics - Integrated Facilities Management · **What your day-to-day will look like**: · Facilities coordination, including arranging office equipment services (copier machine, dish washe ...
-
Facilities Administrator
5 days ago
Sodexo Singapore Pte Ltd Singapore**Key Result Areas** · - Meet and greet clients and visitors · - Register visitor on visitor management system and notify colleagues on the arrival of their guest · - Coordinate with Client Service Team in directing clients and visitors to appropriate meeting rooms · - Monitor ac ...
-
Facilities Administrator
3 days ago
JLL SingaporeJLL supports the Whole You, personally and professionally. · Facilities Administrator · Work Dynamics - Integrated Facilities Management · **Location**: Yishun · **What this job involves**: · Centralising all logs and requests · What we're looking for is an expert who can effecti ...
-
Facilities Administrator
4 days ago
JLL SingaporeJLL supports the Whole You, personally and professionally. · Facilities Administrator · Work Dynamics · What this job involves · This position provides administrative support within the department and may be assigned to one or more senior managers. This position may use departmen ...
-
Facilities Administrator
2 days ago
JLL SingaporeJLL supports the Whole You, personally and professionally. · Facilities Administrator (Helpdesk) · Work Dynamics · POSITION GOALS · Assist the Soft Service Manager in the delivery of soft and hard services to operate and maintain the account including technical, maintenance, asse ...
-
Facilities Administrator
1 day ago
TRINITY CONSULTING SERVICES PTE. LTD. SingaporeMinimum - 'O'/'A' Levels · - Open to fresh graduate · - Ability to work with mínimal supervision. · - Adequate computer skills. · - Some appreciation of PC hardware and Printer troubleshooting is preferable. · - Ability to interact and handle Customers; Customer-oriented · - Pati ...
-
Facilities Administrator
1 week ago
PERSOLKELLY Singapore Pte Ltd SingaporeConduct site inspections and assessments to ensure housekeeping, pantry service and landscaping of the workplace are maintained at all times · - Assist in the management of all contractors on site to ensure they perform and met KPI according to the required standards (including i ...
-
Facilities & Administration Officer
1 week ago
Xendit SingaporeOur main focus is building the most advanced payment rails for Southeast Asia, with a clear goal in mind — to make payments across in SEA simple, secure and easy for everyone. We serve thousands of businesses ranging from SMEs to multinational enterprises, and process millions of ...
-
Facilities and Office Administration
3 days ago
MAZARS LLP SingaporeThis role is to assist the Admin manager to oversee the administrative operations and the facilities of the firm and to support operations by supervising staff; planning, organising, and implementing administrative systems and processes. You will be responsible for organising all ...
-
Facilities Administrative Executive
1 week ago
Richemont SingaporeReference Code: Facilities Administrative Executive- Richemont- Singapore, 01, SG- Permanent- Richemont owns some of the world's leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of ...
-
Administrator (Facilities & Finance)
1 week ago
CHARIS METHODIST CHURCH SingaporeThe Administrator plays an important role as a team player, to support the day-to-day operations, ensuring the safety and security of the church building and managing the finance administration in the church. · **Responsibilities**: · - Oversee proper maintenance and upkeep of al ...
-
Office/facility Administration
1 week ago
Lockton, Inc. Singapore**General information**: · **Reference **:002147 · **Vacancy location**: · **Location**: · Asia, Singapore, Singapore · **Work Place**: · In Office · **Vacancy details**: · **Job Profile**: · Lockton - Experienced Professional · **Title**: · Office/Facility Administration · **Des ...
-
Facilities & Administration Manager
1 day ago
Carrier Singapore**Country**: · Singapore · **Location**: · 251 Jalan Ahmad Ibrahim, Singapore · **Build a career with confidence** · Carrier Global Corporation, global leader in intelligent climate and energy solutions is committed to creating solutions that matter for people and our planet for ...
-
Receptionist and Facilities Administrator
2 days ago
JLL SingaporeJLL supports the Whole You, personally and professionally. · You'll be the face of both our client and JLL working within a diverse and inclusive team. You'll have the ability to develop strong relationships and rapport with people from all backgrounds. Working onsite with our cl ...
-
Office/facility Administration
1 week ago
LOCKTON COMPANIES (SINGAPORE) PRIVATE LIMITED Singapore**Job Purpose** · Office administration and building management to ensure the Lockton Workspace is meeting all the requirements of key stakeholders. Also to back up the receptionist. · **Job Description - Key Tasks and Responsibilities** · - Ensure the Workspace is clean and oper ...
-
Office/facility Administration
3 days ago
Lockton, Inc. SingaporeWorking at Lockton · At Lockton, we're passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We're active listeners working to ensure understanding and proble ...
-
Officer (Administration and Facilities)
1 week ago
PSB ACADEMY PTE. LTD. Singapore**Customer Service** · - Attend to walk-in enquiries and incoming calls promptly. · - Guide and help students and visitors with on-campus gantry access at both wings. · - Booking of discussion rooms for associate lecturers and staff. · - Manage lost & found items, tidy them month ...
-
Senior Facilities Administrator
1 week ago
JLL SingaporeJLL supports the Whole You, personally and professionally. · Raise purchase requisitions/purchase orders and maintain suppliers register. · Ensure payments are made to maintenance contractors within 1 months of the receipt of invoices. · Send reminders to service providers on bil ...
-
PSA International Singapore**Job Type**:Full TimeAs a member of #TeamPSA, you will be part of a diverse and global team at the forefront of creating cargo solutions to enable more agile, resilient and sustainable supply chains. Experience first-hand and drive supply chain transformation from Singapore and ...
-
Grace (Singapore Chinese Christian) Church, The Singapore**Job Objectives**: · To provide administrative support to the office of the Church and ensure proper maintenance of Church premises and facilities. · **Responsibilities**: · - Provide admin support to the Church and Church special events including Baptism Service, Deacons' Elect ...
Facilities Administrator - Singapur, Singapore - JLL
Description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Facilities Administrator
Work Dynamics - Integrated Facilities Management
Facilities Management
JLL Admin and Processes
The responsibilities related to support to other departments include:
Location:
On-site –SingaporeIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
 PRIVATE LIMITED&v=024){kind=logo}
