Senior Executive - Clementi, Singapore - NPO Ngee Ann Polytechnic

NPO Ngee Ann Polytechnic

Verified Company

Clementi, Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Full time

Description

[What the role is]

This is a 2-year contract position as a Senior Executive in The Sandbox (TSB).

[What you will be working on]

As the Senior Executive, you will assist the Senior Manager/Deputy Director in Administration, Grant Management functions and support the initiatives of specific projects assigned to you so as to achieve the objectives of The Sandbox office.

Your responsibilities will include but are not limited to the following:

Administration

Support commercialization activities and work with licensees and relevant parties such as schools and Centre of Innovation to track the progress and perform postcommercialisation administration
Coordinate logístical aspects of training programs, such as scheduling training sessions, booking venues or training facilities, arranging equipment and materials, purchasing of refreshments and managing registrations
Handle department procurement including monitoring, billing and processing of payments to relevant parties
Handle the daytoday administrative functions to ensure the smooth running of TSB including managing of records management, responding to enquiries, and any other administrative tasks assigned by the Reporting Officer

Grants Management

Assist in both pre

- and post
- grant submission processes - ranging from grant calls to awards which include preparation of grant calls, review of grants, analyzing and evaluating the appropriate budgets for submission

Work with schools and external agencies in the compilation of data as requested from time to time for research and/or as part of performance indicators reporting to the relevant agencies
Manage postaward grant submission which includes project progress, periodic and final reporting, project amendments/deviation requests and project variation management
Work closely with the Principal Investigator (PI), Schools and Admin Depts such as Finance to ensure holistic compilation of information to support the smooth execution of the projects
Perform grant management related administrative functions and provide timely records and management of expenditure of related grant pots and its utilization rates
Assist to track and monitor the programmes, activities under different grant pots and provide timely reporting on its progress and notify the Reporting Officer in case of project slippages and/or delays
Where applicable, organize grant related meetings e.g. in the evaluation of proposals

[What we are looking for]
Skills and Traits

Good verbal and written communication skills
Dependable team player
Passionate to support NP's technology, innovation and enterprise ecosystem
Strong interpersonal skills and ability to work effectively across teams
Ability to provide prompt updates to management and strong project management skills to keep the timeline and deliverables on track
Able to work under pressure and in a fastpaced environment

Pre-requisites

Tertiary qualifications in any discipline, with at least 3 years of work experience in a teambased environment; those with some technology background will be preferred
Adept in administrative tasks especially those relating to research grant administration such as grant sourcing and experience in managing programmes/initiatives independently will be preferred
Proficient in office software, data analysis, reportwriting, financial projection, and budgeting