Executive Assistant - Singapore - Millennium 3 Building Products Pte Ltd
3 weeks ago
Description
Job Duties:
Answer incoming phone calls, take detailed messages, and direct calls to the right people.
Familiar with shipping matters/documents from forwarding agents
Process and file Purchase Orders to ensure purchases are made on time and correctly & monitor ETA
Manage Delivery Orders by tracking them the Goods Received Notes (GRN)
Organize and keep track of Receiving Reports, shipping documents, and invoices â€' update in NAV system
Print invoices from main suppliers.
Fill out and submit order requisition forms weekly for approval.
Assist to provide documentation for GST permit declarations.
Keep precise records and documentation for auditing (scan documents)
Help with other office tasks and special projects when needed.
Buddy system on AR/invoicing
Qualifications:
Experience in administrative and procurement roles.
Strong organisational skills and attention to detail.
Excellent communication and interpersonal skills.
Proficient in using office software and relevant applications.
Ability to prioritise tasks and work independently, with initative.
Knowledge of procurement processes and documentation is a plus.