Office Assistant - Singapore - DIPCIE CONTRACTORS PTE. LTD.

Description

Roles & Responsibilities

Duties & Responsibilities:

To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling etc.

Efficient document management such as printing and filing of the documents

Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records

Assist with day-to-day operations of the office

Monitoring of office supplies

Perform secretarial support to hr and account department.

Ensure the cleanliness of the office

Help to organize new employee orientation, on-boarding and working schedules

Attend to employee enquiry on HR related policies and practices

Other administrative duties and tasks as assigned by manager

Requirements:

Answer and direct phone calls

Organize and schedule appointments

Plan meetings and take detailed minutes

Write and distribute email, correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

5 years of relevant experience

Master Degree

Proficient in MS Office and Excel Software

Positive attitude, hardworking, possess initiative & ability to work independently

Proficiency in English

Ability to multitask and prioritize daily workload

Good verbal and written communications skills