VP, Tax Operations - Singapore - Maybank Investment Banking Group

Description

About Maybank Securities

Maybank Securities is a fully-owned Investment Banking arm of Maybank, one of Asia's leading banking groups and Southeast Asia's fourth largest bank by assets.

Job Description:

We are seeking a highly experienced and strategic leader to head our tax operations across Qualified Intermediary (QI), Qualified Derivatives Dealer (QDD), FATCA, and CRS frameworks. This senior position will play a critical role in ensuring compliance with complex cross border tax regulations, driving operational excellence, and engaging with regulators, tax authorities, and key business stakeholders.

The ideal candidate will combine deep technical tax expertise with strong leadership and operational management capabilities to lead a specialized team and safeguard the company's regulatory standing.

Key Responsibilities:

Strategic Leadership

• Lead and oversee the company's QI, QDD, FATCA and CRS operations, including annual certification, documentations, withholding, and reporting to tax authorities.
• Act as the primary liaison with the IRS (QI/QDD) and IRAS (FATCA/CRS) on all relevant matters.
• Assist the Responsible Officer (RO) for the company's QI and QDD status, with responsibility for periodic certifications, compliance program oversight, and direct interaction with IRS examiners.
• Provide senior management with updates on evolving regulations, risks, and operational impacts.

Operational Management

• Oversee the preparation and timely submission of IRS Forms 1042, 1042-S, 1120-F (including Schedule Q), 1099 and FATCA and CRS returns to IRAS.
• Ensure proper collection, validation, and renewal of W-8, W-9 forms, and CRS self-certification for all direct and indirect clients where applicable.
• Ensure accurate W-8IMY and withholding statements are prepared and provided to upstream custodians in accordance with QI/QDD obligations.
• Maintain a centralized repository of tax documentation to support audits, certifications, and regulator queries.
• Manage tax reconciliations with upstream custodians on 1042-S reporting to ensure alignment with the company's withholding and reporting obligations.
• Maintain reconciliation with the IRS on 1042 filings to ensure payments, credits, and liabilities are accurately reflected.
• Oversee processes to claim refunds of overpaid taxes and ensure proper documentation is maintained to support refund requests and applications for offsetting future liabilities.
• Drive process automation and digitization initiatives to strengthen tax reporting efficiency and accuracy.
• Monitor withholding tax processes to ensure proper application of U.S. and cross-border tax rules, including treaty benefits.
• Ensure compliance with PTP regulations under IRC §1446, including withholding and related reporting on PTP.
• Oversee preparation and filing of 1099 reporting where applicable to U.S. non-exempt recipients.

Documentation, Governance, Certification & Training

• Establish and maintain robust documentation controls to ensure completeness, accuracy and timely refresh of all client tax records.
• Ensure all required documentation is obtained validated, renewed, and archived in compliance with IRS QI/QDD, FATCA, and CRS rules.
• Manage and coordinate the company's QI periodic review process, ensuring findings are addressed and remediation steps are implemented.
• Lead the company's Responsible Officer certification process with the IRS, including design, execution, and documentation of compliance testing programs.
• Oversee QI Agreement renewal obligations, ensuring timely renewal submissions and alignment with the latest IRS requirements.
• Implement regular testing and quality assurance reviews of documentation processes to mitigate risk of non-compliance.
• Oversee operational tax policies, procedures, and SOPs, ensuring consistency across business units and geographies.
• Design and implement training programs for tax operations staff, front-office, and support functions to ensure understanding of QI, QDD, FATCA, and CRS obligations.

People & Stakeholder Management

• Lead and develop a specialist team covering QI, QDD, FATCA, and CRS operations.
• Collaborate with front-office, Product Management, Operations, Compliance, and IT teams to align tax processes with business needs.
• Represent the firm in industry working groups and regulatory consultations.
• Support client and counterparty queries on QI, QDD and CRS/FATCA tax matters.

Key Skills & Competencies / Preferred Attributes

• 10 or more years of tax operations experience in financial services sector
• Tertiary qualification in accountancy, banking or finance
• Deep expertise in QI, QDD, FATCA, and CRS frameworks, with direct experience handling U.S. withholding tax rules (Chapters 3 & 4, Section 871(m), IRC §1446.
• Strong knowledge of IRS and IRAS reporting obligation and client documentation requirements
• Proven ability to assist Responsible Officer (RO), including oversight of periodic reviews, certifications, and QI Agreement renewals.
• Demonstrated leadership in building and mentoring high-performing tax operations teams and managing cross-functional stakeholders.
• Hands-on experience in tax reconciliation with custodian and IRS, and managing refund/overpayment claims.
• Strong control mindset with ability to design and implement effective operational frameworks to meet regulatory obligations.
• Excellent communication and stakeholder management skills, with confidence to engage regulators, auditors, and senior executives.
• Strategic mindset with a track record of driving automation and process improvements in tax operations.

We regret that only short-listed candidates will be notified.