Administrative Support Specialist - Singapore
2 days ago
Job description
About THIBAt TH Insurance Brokers (THIB), we provide personalized and reliable insurance solutions while delivering proactive risk guidance to our clients.
Our people‑first culture values putting both our clients and our people at the heart of everything we do - fostering a culture built on trust, collaboration, and continuous learning.
You'll join a supportive team where hands‑on training and growth opportunities are part of how we help you succeed.As our Admin Support Specialist, you will play a pivotal role in overseeing and executing our HR, marketing, operations, and compliance functions, ensuring the smooth and efficient running of our business and office.
Your RoleThe Admin Support Specialist ensures smooth operations, compliance adherence, and supports HR and marketing initiatives.
You'll coordinate administrative workflows, assist with regulatory matters, and contribute to HR and branding projects, enabling the team to deliver seamless client service.
Key ResponsibilitiesManage daily office operations, including reception, phone calls, emails, client inquiries, and calendar scheduling for directors.
Oversee administrative workflows, ensuring timely processing of insurance policies, endorsements, and documents.
Provide support in adherence of internal policies and regulatory compliance requirements; assist with audits and documentation.
Support the hiring process, including posting job ads, coordinating interviews, and onboarding new staff.
Assist with HR-related projects, staff engagement initiatives, and training coordination.
Contribute to marketing and branding projects, such as client communications, social media content, or promotional campaigns.
Coordinate office supplies, equipment, and vendor relationships.
Identify opportunities to improve operational efficiency, compliance processes, and internal workflows.
Assist management with reporting, scheduling, and special projects as needed.
Organizing and managing company's events.
Key Requirements
Proven experience in office management, administration, or operations support—preferably in insurance or financial services sector.
Basic knowledge of insurance regulatory and compliance requirements would be an advantage or willingness to acquire the relevant knowledge.
Strong organizational and multitasking abilities, with meticulous attention to detail.
Excellent communication skills, both written and verbal.
Proficient in Microsoft Office, particularly Excel and comfortable with digital office systems.
Proactive, solution-oriented, and able to work independently in a fast-paced environment.
Professional and able to handle confidential information with discretion.
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