Admin Assistant - Singapore - WEALTH HOLDINGS SHIPPING PTE. LTD.
2 weeks ago
Description
Roles & ResponsibilitiesWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks, Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
Responsibilities:
Answer and direct phone calls;
Organize and schedule appointments;
Plan meetings and take detailed minutes;
Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports;
Develop and maintain a filing system;
Update and maintain office policies and procedures;
Order office supplies and research new deals and suppliers;
Maintain contact lists;
Book travel arrangements;
Submit and reconcile expense reports;
Provide general support to visitors;
Act as the point of contact for internal and external clients;
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers;
Requirements and skills:
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Tell employers what skills you haveAbility to Multitask
Microsoft Office
Microsoft Excel
Virtual Assistant
Travel Arrangements
Office Management
Data Entry
MS Office
Attention to Detail
Administrative Support
Ms Powerpoint
Ability to Prioritize