Assistant to the COO - Singapore - XIN JIA FU FOOD PTE. LTD.

Description

Position Overview: The Assistant to the Chief Operating Officer (COO) will provide administrative support to the COO, ensuring the smooth and efficient operation of the office. This position requires coordinating communication between departments, scheduling meetings, drafting documents, and assisting in problem-solving. The ideal candidate should have experience in administrative work in Singapore, be able to liaise with government documents, and be proficient in both English and Chinese for daily work reports and communication.

Responsibilities:

1. Provide administrative support to the COO in daily business operations.
2. Organize and schedule meetings, events, and travel arrangements for the COO.
3. Draft and organize meeting minutes, reports, and other business documents in both English and Chinese.
4. Coordinate communication and cooperation between departments to promote teamwork.
5. Liaise with government documents and agencies as required.
6. Assist in resolving issues in daily business operations and report progress to the COO.
7. Manage the daily affairs of the COO's office, including file management and office equipment maintenance.
8. Handle inquiries and complaints from employees and customers.

Requirements:

1. Bachelor's degree or above in Management or related field preferred.
2. Experience in administrative work in Singapore, with the ability to liaise with government documents and agencies.
3. Excellent communication and coordination skills in both English and Chinese.
4. Excellent organizational and time management skills, able to handle multiple tasks and remain efficient.
5. Proficient in office software such as Microsoft Office.
6. Team player with the ability to work under pressure.