Executive Assistant Singapore - FTI Consulting, Inc.

FTI Consulting, Inc.

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

This position is responsible for managing day-to-day secretarial and operations for the practice

Responsibilities include the following:

General Administrative

Coordinate with practice leadership to develop processes and procedures that ensure the efficient and seamless operation of the practice
Responsible for the calendar and travel management for the practice
Attend external and internal staff meetings when required; take and maintain meeting minutes and follow up on tasks assigned
Provide overall coordination/tracking of practice budget and spending against budget
Expense review and approval for practice matter numbers
Monitor time reporting submissions and enforce noncompliance
Manage vendor/subscription contracts for the practice to maximize value
Act as central point of contact for all assigned Senior Managing Directors administrative needs
Liaise with the operational functions (Admin, Finance, HR, Marketing, IT etc) on internal processes and procedures
Provide coverage for Executive Assistants when necessary
Other adhoc duties may be required

Client Administration

Billing review and management
Assist in establishing time entry guidelines and ensuring the engagement team complies with unique terms
Train new hires with respect to Billing Guidelines and Procedures
Maintenance of all the agreements and templates
Maintain inventory of pricing structures and MSAs; ensure compliance with MSAs
Receive, and process Contractor invoices and ensure inclusion of fees and expenses on client bills
Monitor and process commission payments to contractors
Monitor client payments and release of payments to contractors
Development and review of monthly product P&L for accuracy

Marketing Support

Organize and keep current practice materials for pitches, RFPs and presentations
Manage and monitor SalesForce reporting for practice and provide information to leadership about pipeline and backlogs
Support practice business development by managing new business sources and managing client databases
Monitor and schedule FTI participation in industry events and conferences
Coordinate campaigns for practice

Basic Qualifications

Possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Administration / Secretarial Cert or equivalent
At least 56 years of experience in supporting multiple executives
Experience in management consultancy or other professional services environment highly preferred
Problem solver able to work with other teams and staff members effectively to reach a viable solution and goal
Excellent communicator and negotiator able to deal effectively with people at all levels across a multicultural environment
Ability to maintain and respect confidentiality
Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
Ability to juggle several tasks at once, to prioritize and manage own time
Not a clock watcher or someone who is unwilling to step outside their job description
Able to start work within short period of time

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Our Benefits
Apart from the well-structured career path and collaborative team environment, our employees enjoy a variety of perks and benefits.

Our benefits include, but are not limited to:

Competitive remuneration package
Comprehensive leave policy
Health care benefits including dependents
Education subsidy with study and examination leaves
Annual paid volunteer hours
Corporate matching for corporate charitable event donations

About FTI Consulting

What makes us unique? With more than 7,500 employees located in offices in every corner of the globe, we are the firm our clients call when their most important issues are at stake.

Regardless of what level you are, you will have the opportunity to work alongside and learn from top experts in your field on high-profile engagements that impact history.

Our culture is collaborative, and we value diversity, recognition, development and making a difference in our communities.

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.