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- Answering phone calls and responding to emails from clients and service providers
- Scheduling service appointments and dispatching service technicians
- Assist in purchasing of materials and costing
- Assisting in issuing of quotations, purchase orders, and invoices
- Assisting instrument inventory record and certificate renewal
- Assisting with billing and invoicing for services rendered
- Maintaining accurate records of service requests and work orders
- Coordinating with service providers to ensure timely completion of work
- Communicating with clients to provide updates on service requests and resolve any issues
- Providing general administrative support to the Service Coordinator as needed
- Any other tasks or duties assigned by the Company
- Min. 2 years of related work experience
- GCE 'O' Level or equivalent
- Proficiency in MS Office and other relevant software programs
- Good understanding of maintenance procedures, equipment and tools, as well as knowledge of relevant regulations and safety standards
- Ability to multi task with strong analytical and problem-solving skills
- Ability to work independently and as a part of the team
- Excellent organizational and time management skills
- Excellent communication and interpersonal skills, with the ability to work with clients, vendors, contractors, and other stakeholders
- Strong attention to detail and accuracy
- 5 days work (Mon to Thu: 9am to 6.30pm, Fri: 9am to 6pm)
Administrative Assistant - Singapore - DLM PTE. LTD.
Description
Roles & ResponsibilitiesJob Description
The Admin Assistant (Servicing) provides administrative support to the Service Coordinator and ensure that all service requests are handles efficiently and effectively.
Job Responsibilities
Job Requirements
Microsoft Office
Microsoft Excel
Strong Attention To Detail
Dispatching
Ability To Work Independently
Interpersonal Skills
Inventory
Purchasing
Invoicing
Administration
Data Entry
MS Office
Compliance
Communication Skills
Administrative Support
Team Player
Scheduling
Able To Work Independently
Service Delivery