Administration and Business Support - Singapore - T S GLOBAL PROCUREMENT COMPANY PTE. LTD.

Description

• Manage contract and price negotiations with office vendors and service providers. Mapping office supply requirements and procuring as per need.
• Responsible for the accurate process of supplier invoices and intercompany billing. Receiving and distributing incoming mail and arranging local and overseas couriers.
• Verify staff expenses and other allowances to ensure all payments made are in compliance with company policies.
• Provide secretarial support to Resident Director and HR. Drafting general and administrative documents and circulating internal notices.
• Support project team and perform administrative duties.
• Liaise with the building management on the unit inspection. Overseeing the maintenance of office facilities, cleanliness, and equipment (e.g. Aircon maintenance, office lighting and electrical supply and installations, plumbing matters and etc.)
• Planning and organizing inhouse and offsite events, like company lunches, celebrations, employee activities, and conferences.
• Perform attendance tracking and leave management to ensure accurate and timely reporting.
• Maintain office security by following safety procedures and controlling access via the reception desk
• Assisting HR in insurance renewal (office and properties)
• Perform any other adhoc duties as assigned

• Proficient in Microsoft Office
• Possess great communication skills and must be able to work independently.
• Able to prioritize and execute tasks/problemsolving in a highpressure environment