Senior Assistant I, Admin - Singapore - Singapore Technologies Engineering Ltd

Singapore Technologies Engineering Ltd

Verified Company

Singapore

3 weeks ago

Posted by:

Wei Jie

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Description

Job ID:

13935

Location:

Aero - 8 Changi North Way, SG

Description:

Responsibilities:

Provide general administrative support to executives and managers in the department.

Raise ePR/Sesami for Project Team and get approval for all purchases

Managing stationery and office equipment.

Raise Capital Expenditure request for approval for asset purchases

Managing and tracking company asset including company capex, Staff Asset record, asset labelling and annual asset stock taking.

Kofax POC for Non-PO invoices

Coordinate all procurement related activities and provide resolution for any PO with issues

Facilitating submit of post check billing advise

Maintain and update department's centralized document and record filing systems on incoming/outgoing documents.

Attend to HR queries from department employees and escalate (if necessary)

Coordinate with respective department on security clearance and access matters

Support in staff on-boarding and off-boarding.

Maintain general office files, including job files, shipping documents files and other files related to company's operations

Data Entry, Filing, and Document Organisation (RF, Hit Ratio, AIMS, AB3)

Administartor for internal platform (AIMS, AB3, SAP)

P-File update & training Record for department staff

Assist in other ad-hoc work assignments when required.

Requirements:

Preferably possess 2-3 years of relevant administrative experience

Good written, verbal communication skills in English is required

Good proficiency in MS Office Suite,

Experience in data entry using SAP system will be preferred

Able to interact effectively with all levels of staff both internally and externally

Positive approach to work with the ability to work independently and coordinate well across all levels in a fast-paced environment

Result-oriented person who is organized, meticulous, resourceful, and with good problem-solving skills

Able to multi-task, prioritise and good time-management skills

Able to start immediately or on short notice will be an advantage