Site Admin - Singapore - KIMLY CONSTRUCTION PRIVATE LIMITED

KIMLY CONSTRUCTION PRIVATE LIMITED

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

Assist in new project site up including handling SP account for temporary water and electricity supplies, telephone line, mobile line etc

Administer booking arrangement of all meeting rooms and conference room
Maintain general filing system manually or electronically and manage the filing, storage and security of documents
Ensure that all mails/packages are collected and distributed promptly
Ensure that incoming and outgoing faxes are dealt with promptly
Undertake word processing, typing, data entry and photocopying as required
Ensure that all office areas including the staff room & meeting room are always clean, tidy and adequately stocked
Ensure that the visitor book is accurately maintained
Monitor daily attendance, investigate and understand causes for staff absences.
Validate and record staff leave & medical claim
Prepare staff attendance report to the management when required
Assist new staff to register facial data in biometry attendance system
Completing errands and other duties as required from time to time
Validate and record staff petty cash claims for reimbursement
Ensure that office stationery stocks are maintained at appropriate levels
Ensure that all office equipment ie fax, photocopier, telephone system are operating and maintained
Maintain existing vendors and source for new vendors when required for site purchases/facilities/events
Liaison with external vendors to fix any malfunction of office equipment, meeting room facilities etc.
Assist in the procurement of safety equipment & work tools
Ensure all staff and contractors to the office are aware of WSH requirements for the building, including new staff
Assist on public relation matters