Operations Coordinator - Singapore - PRO-MATRIX PTE LTD

Description

• Administrate and generate Purchase Quote, handle procurement process based on managers and supervisors' request.
• Assist in administrating the conversion of Sales Quote to Sales Order in NAV system upon receiving customer order confirmation based on given details by respective salespersons.
• Check and ensure vendor invoices and delivery orders are according to company's requirement for procurement closure.
• Involve in D365 system operations includes maintaining the system functionality, logging, and resolving system errors etc.
• Manage service call during office hours and ensure proper recording of reported incident in D365 systems.
• Follow up on service maintenance and ad-hoc job for final closure (e-FSR).
• Organize, coordinate, and facilitate monthly Technical Operation meeting, including efficient minutes taking.
• Assist in monthly expenses claim submission within the business unit.
• Attend IMS internal and external audit and update documents with latest operation process when required.
• Provide ad-hoc support to Business Unit.
• Compile and cross-check OT timesheets for submission to HR.
• Maintain accurate records and documentation related to operations activities.
• Cross cover administrative role when the required