Administrative Assistant - Singapore - BIOCREATIONS SINGAPORE PTE. LTD.

BIOCREATIONS SINGAPORE PTE. LTD.

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

Job Description:
Administrative Assistant

Company Overview:
We are a reputable trading company based in Singapore, specializing in various industries such as import/export, distribution, and logistics.

As we continue to expand our operations, we are seeking two highly efficient and organized Administrative Assistant to support our team in day-to-day administrative tasks.

This is a crucial role that requires excellent organizational skills and the ability to handle multiple responsibilities with great attention to detail.

Job Responsibilities:

Provide general administrative support:
Perform general clerical tasks such as filing, photocopying, scanning, and data entry.

Coordinate meetings and appointments:
Schedule and organize meetings, conferences, and business trips for team members. Prepare meeting materials, agendas, and take minutes when required.

Maintain office supply inventory:
Monitor and restock office supplies, equipment, and materials needed for day-to-day operations. Ensure they are well-stocked and readily available for staff members.

Assist with logistics arrangements:
Coordinate transportation for goods. Ensure accuracy with attention to customer's deadlines.

Data management:
Maintain accurate records, databases, and filing systems to support efficient document control and retrieval.

Handle ad-hoc administrative requests: Assist the team with special projects, presentations, and other administrative duties as assigned.

Prioritize confidentiality:

Maintain strict confidentiality of company and employee information, ensuring that sensitive data and documents are handled with utmost discretion.

Qualifications:

Education and experience:

A high school diploma or certificate equivalent is preferred, while additional relevant certifications and courses in office administration will be advantageous.

Proven experience as an administrative assistant or in a similar role is preferred.

Strong organizational skills:
Ability to multitask and manage time effectively, ensuring tasks are completed accurately and within deadlines.

Excellent communication skills:
Proficient in written and spoken English, with the ability to effectively communicate with colleagues, clients, and external stakeholders.

Computer proficiency:
Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with document management systems and databases is an advantage.

Detail-oriented: High attention to detail to ensure accuracy in administrative tasks, data entry, and document preparation.

Strong work ethic:
Reliable, proactive, and able to work independently without constant supervision.

Professionalism:
Demonstrates a professional demeanor, maintaining a positive and polite attitude at all times.

Familiarity with Singaporean administrative practices:
Preferred knowledge of local administrative processes and regulations specific to Singapore.

If you meet the above criteria and are looking for an exciting opportunity to contribute to a dynamic food technology company, we would love to hear from you.

Please submit your resume and a brief cover letter outlining your relevant experience.