Financial and Administrative Executive - Singapore - Promisedland Community Services

    Promisedland Community Services
    Promisedland Community Services Singapore

    1 month ago

    Default job background
    $50,000 - $80,000 per year Accounting / Finance
    Roles & Responsibilities

    To handle operational matters related to finance and administration.

    Finance reporting

    Assist to prepare monthly financial report for ExComm as required by regulations and management report as required by board and ensure accuracy and timeliness.

    · Performs bank reconciliations; maintains working papers for investment portfolio and fixed deposits and fixed deposits' interest.

    · Generate monthly financial statements using Quickbooks.

    · Posting of accounting entries in Quickbooks.

    · Liaise with auditor on yearly audit queries.

    Finance Operation

    · Issuance of fixed deposit letter of instructions.

    · Monitoring monthly cashflow and performs monthly inter-departmental transfer.

    · Reviewing/issuing of payment vouchers and process staff's monthly business expense claims.

    · Managing petty cash, performs reconciliation.

    · Student Centre/Programs:

    Ø Reviewing/updating programme fees excel files (Student Centre and Football Program).

    Ø Issuance of invoices and receipts of Student Centre fees.

    Ø Performs GIRO collections for programme fees and process GIRO application forms and follow-up on status.

    Ø Respond to any parents' enquiry on LittleLives communications.

    · Donations:

    Ø Maintains donors/donations record and generate donation receipts using Ka-Ching donation software. (Replying to donation/donor related emails.)

    Ø Performs yearly IRAS submission for donation records.

    Ø Generate and donation reports.

    Ø Updating fund raising team of the donations received.

    Other administrative duties:

    · Retrieve road tax/any organisation's vehicle information from One-motoring portal and managing the renewal of road tax and vehicle insurance.

    · Submission of program invoices/claims through .

    · Reviews temporary staff's timesheets and issuance of temporary staff's salary.

    · Performs yearly submission to ROS and Charity portal.

    · Maintains organisation's CorpPass administrator account – Creates user accounts for staff and assign CorpPass e-services accordingly.

    Tell employers what skills you have

    manage payments
    Microsoft Office
    Microsoft Excel
    Managing invoices
    Cash Flow Management
    Financial Statements
    Handled payments
    Accounting Standards
    Invoice Processing