Administrative Assistant - Singapore - MSF ENG PTE. LTD.

Description

Responsibilities:

Administrative Support:

• Assist with the preparation of reports, and other documents.
• Provide support in organizing and coordinating work orders.
• Manage and maintain licenses and insurance
• Schedule appointments and rosters
• Enter and update data in spreadsheets and databases.
• Prepare reports and presentations as required.

Office Management:

• Maintain organized files, documents, and records.
• Order and manage office supplies.
• Ensure the office environment is well-maintained.

Communication:

• Answer and direct phone calls.
• Respond to emails and other forms of correspondence.
• Greet and assist visitors in a professional manner.

Sales Support:

• Build and maintain positive relationships with clients.
• Address client inquiries and concerns in a timely and professional manner.

Qualifications:

• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.