Project Coordinator cum Administrator- SD - Singapore - TOSS-EX PTE. LTD.

Description

Role

Project coordinators/admin work is to assist the Project Director / Project Manager with the

coordination of resources, equipment, meetings, information and project management. They organize

projects with the goal of getting them completed on time and within budget.

Job Responsibilities

• Maintaining and monitoring project plans, project schedules, work hours, budgets and

expenditures.

• Organizing, attending and participating in stakeholder meetings.

• Documenting and following up on important actions and decisions from meetings.

• Preparing necessary presentation materials for meetings.

• Recording Minutes of Meetings and disseminating them to desired stakeholders.

• Determining project changes.

• Providing administrative support as needed.

• Undertaking project tasks as required.

• Ensuring projects adhere to frameworks and all documentation is maintained and filed

appropriately for each project.

• Help the project team to assess project risks and issues and provide solutions where applicable.

• Chair and facilitate meetings where appropriate and distribute minutes to all project team

members.

• Create a project management calendar for fulfilling each goal and objective.

• Maintain project organizational chart and contact information

Requirements

• Minimum of 3 years relevant working experience with a tertiary qualification.

• Exceptional verbal, written and communication skills.

• Ability to work effectively both independently and as part of a team.

• Experience using computers for a variety of tasks.

• Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook.

• Knowledge of file management, transcription, and other administrative procedures.

• A detailed person with the ability to work on tight deadlines and meet deadlines.

• Experience in assisting in budget preparation, monitoring and tracking will be an added advantage

• Project Management certification or experience will be an advantage.