- Assist the Operations Administrator as needed.
- Liaise with other Regional Business Units (RBU) for travel and accommodation requirements for Directors and other staff.
- Apply/Obtain all necessary Visas for staff personnel as necessary.
- Tracking Directors personnel movements. Flight reservation or vacation schedules
- Assisting in Purchase order and invoicing for office.
- Arrange flights, accommodation and transportation for directors and business trip for personnel.
- Liaise with logistics (equipment) coordinator related to general operations whenever necessary.
- Application of Foreign worker employment passes. Make sure passes are valid within the employment period.
- Processing of quotations from Suppliers.
- Checking travel, hotel agency and suppliers' invoices.
- Arranging Purchase Orders for all hotels, and travel & transportation.
- Issue Purchase Orders and Material Requisition for approved supplier quotations on behalf of Directors and Administrative Manager
- Update/Maintain Executive Admin. records.
- Collect and check all staffs work records and prepare monthly summary report.
- Prepare contracts with freelance divers & technicians.
- Actively participate in adherence to and improvement of the Company's Business Management System on QHSE related issues.
- Be responsible for any other such tasks and duties as shall be assigned.
- Answer incoming phone calls, taking messages, etc.
- Dispatch outbound documents, preparing airway bill and proforma invoices.
- Reception work, receiving, recording and distributing invoices for Directors.
- Min. 5 years' similar experience.
- Conversant with standard Microsoft business software.
- English language proficiency
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Administrator West - Singapore - PERSOLKELLY SINGAPORE PTE. LTD.
Description
Roles & ResponsibilitiesResponsibilities:
Operations / Project Management Support
Financial
Administration
Requirements:
For interested applicants, please apply online or send your resume in WORD format to
Thank you for your application but we regret that only shortlisted candidates will be notified.
PERSOLKELLY Singapore Pte Ltd | EA Licence No: 01C4394 | RCB No E
Goh Siew Hui | EA Registration No.: R
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Interpersonal Skills
Arranging
Invoicing
Administration
Data Entry
Project Management
Transportation
Communication Skills
Administrative Support
Microsoft Word
QHSE
Requisition
Able To Work Independently
