Office Manager - Singapore - HENATENN HOLDINGS PTE. LTD.

HENATENN HOLDINGS PTE. LTD.

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

About Henatenn group

Powered by the vision of connecting businesses worldwide to transact with ease, Henatenn is an Integrated Omni-channel Commerce and Supply Chain Solutions Enabler that Harnesses Evolving Technological Innovations.

The group comprises three distinct affiliates that offer a comprehensive range of solutions for the beauty and fragrances industry to include:
NEFERTI - Global Supply Chain Solutions for businesses

NOVELA - Premium Consumer Retail and Cross-border E-Commerce

DTB - Brand Acquisition, Distribution and Marketing

Customer-centricity and Warmth are deeply ingrained in the Henatenn DNA.

Relationships with partners and customers are highly valued, with many lasting over a decade - one of the key reasons why the company has enjoyed sustainable growth through the years.

Internally, it translates to being an equal opportunity and nurturing organisation.

Henatenn invests in its employees, giving them room to be creative, grow and excel, which has resulted in a high-performance team that stands united and collaborative.

Everyone is empowered to overcome challenges and celebrating success together has become a part of its culture.

Henatenn has in less than ten years, grown from 2 people to over 150 employees. In 2019, the company acquired its building to increase efficiencies in both B2B and B2C E-commerce.

With an established unique supply chain and distribution system that solidified over the years through continual innovation and customer interaction, the group has seen revenues exceed SGD 100 million annually.

In the last decade, the group has successfully planted its footprint outside its Singapore headquarters, Henatenn is on-track to achieving its dream of global omni-presence.

About the role:

We are looking for
Office Manager reporting to the two managing directors of the group.

In this role, you will:

Provide executive support:

Organize and coordinate general administration from the MD's office, including calendar management, travel arrangement, external meetings organization.
In charge of organizing staff engagement events, including dinner & dance, festive celebrations, and staff sales event
Owns and provide continuous process improvement on invoicing
Drive efficiency on office and pantry supplies, reduce wastage through initiatives
Interfaces with clients, vendors, building management, and employees on a regular basis
Manages office budget, negotiates, and tracks contracts
Guides office layout improvements
Assists with new employee onboarding & offboarding, including determining seating charts

EHS & Maintenance:

Lead the total environmental, health & safety agenda for the group, including promote, support and implement necessary policy to adhere the regulated standards
Organize and develop annual objectives, improvements, developments, and budgeting. Pursue EHS excellence and plant reliability, efficiency, and costs optimizations.
Lead 1 personnel who has expertise in ESG
In charge of vendor services including cleaning and security guards
Implements critical safety procedures, including establishing evacuation plans and running drills
Maintain office equipment and troubleshoots when necessary
Runs major office projects, such as renovations, installations, and office design initiatives

Client support:

Provide backoffice support to our sales team during clients events, including venue management, technology coordination, vendor sourcing, etc

Requirements:

Degree in facilities management or related

-
Fire Safety Manager certificate is a MUST**:

Work experience in managing office building and facility in sizeable organization
Work experience in planning and executing events for mínimal 150 pax
Proficiency in Microsoft words, excel and PowerPoint
Keen interests for office improvement
Excellent in written and verbal communication
Technology usage will be ++