Jobs

    Procurement cum Administrative Assistant - Singapur, Singapore - Collective Synergy Pte Ltd

    Collective Synergy Pte Ltd
    Collective Synergy Pte Ltd Singapur, Singapore

    4 weeks ago

    Default job background
    Description

    We are looking for a detail-oriented team player with great communication skills and positive attitude to join our team at the HQ. Your main responsibility will be to order supplies and equipment in accordance with our company's needs.

    This will involve researching new vendors, tracking deliveries, and maintaining accurate order records. Familiarity with supply chain procedures and the ability to create and interpret cost analyses are of an advantage. Your goal will be to make cost-effective purchases while ensuring our inventory remains well-stocked.

    If you have a keen eye for detail and a strong understanding of procurement processes, we would like to meet you.

    Job Description

    Purchasing

    Gather list of suppliers in line with selection processes

    Evaluate offers from vendors and negotiate better prices

    Purchase supply of products/materials.

    Determine the lowest cost for products/materials.

    Communicate with vendors, team members, and managers to align goals

    Support procurement activities based on product specifications and company needs.

    Prepare requisitions and purchase orders and monitor order expenses

    Liaise with Accounts Department for invoice processing, filing and issue payments

    Create and maintain filing systems, both electronic and physical

    Tracking orders and ensuring timely delivery

    Follow up with suppliers, as needed, to confirm or change orders

    Update internal databases with order details (dates, vendors, quantities, discounts)

    Administrative

    Update daily sales record of multiple branches

    Prepare communications, such as memos, emails and other correspondence directed by Group Operation Manager to all retails managers/supervisors

    Carries out administrative duties such as filing, copying, binding, scanning etc.

    Maintains supplies inventory by checking stock to determine inventory level and anticipating needed supplies

    Provides administrative support to ensure efficient operation of retail outlets

    Liaise with warehouse staff to ensure all products arrive in good condition

    Requirements

    Committed, meticulous and keen learner with positive attitude

    Well organized in a manner that is easily read by others

    Trustworthy and discreet when dealing with confidential information

    Desire to be proactive and create a positive experience for others

    Able to multitask, prioritize, and manage time efficiently

    Experienced at compiling and following strict budgets

    Ability to work as part of a team and take direction accurately

    Able to handle any other ad-hoc duties as and when assigned

    Applicants with no purchasing and administrative background will be considered.

    ONLY SINGAPOREAN AND PR MAY APPLY.

    WORK LOCATION IS IN TUAS SOUTH.

    Work Schedule:
    This job has the following work schedule:
    5 days / week

    Benefits & Perks
    This job has the following benefits:
    Paid sick leave

    Employee discounts

    This job is located in Tuas Link, West, Singapore.

    Are you interested in this position? If so, apply now and get a response from us fast
    Don't miss out an opportunity to advance your career to the next level.
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