Executive Assistant - Singapore - EVERSTONE CAPITAL ASIA PTE. LTD.
1 week ago
Description
Job description
- Provide comprehensive Executive Assistant support to the Senior Managing Director and the team, including visiting employees from other offices
- Manage extensive calendar arrangements, coordinate appointments, meetings, and filing
- Submission of medical claims and reimbursements for the Senior MD and his family and provide the Senior MD with a comprehensive report of all reimbursements in a timely manner
- Run errands for Senior Managing Director's family
- Manage confidential information, maintain filing system, and ensure the security of records, correspondences, and documents
- Keep proper track of work passes/visas dues to ensure sufficient time for renewal
- Book meeting rooms and facility equipment for meetings when needed
- Solely responsible for exclusive guests invited by my superiors
- Maintain confidentiality and exercise discretion
Key Requirements
- Have a warm and welcoming presence
- Passion for secretarial/ administrative function with strong customercentric service and possess a collaborative attitude
- Experience in supporting Clevel executives and VIP guests
- Demonstrate the ability to take ownership of duties and display flexibility and initiative
- Problemsolving capability
- Ability to multitask and maintain a high standard of accuracy under tight deadlines
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