Personal Assistant - Singapore - AURA MEDICAL AESTHETICS PTE. LTD.
Description
Position:
Personal Assistant
Salary:
$2800-$4000
Location:
Orchard and Holland Village
Type:
Full-time
Key Responsibilities:
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Calendar Management:Maintain and manage the employer's schedule, including scheduling appointments, meetings, and events. Coordinate with relevant parties to ensure efficient use of time.
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Travel Arrangements:Organize travel itineraries, including booking flights, accommodations, transportation, and any necessary travel documents. Ensure smooth travel experiences and provide necessary information and directions.
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Document Management:Prepare, edit, and proofread documents, presentations, and reports as required. Maintain an organized filing system for both physical and electronic documents.
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Savvy Writter:Content creator for social media posting (FB, IG, Tiktok)
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Correspondence:Draft, review, and edit correspondence, memos, and other written communications. Maintain professionalism and attention to detail in all written interactions.
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Task Coordination:Assist in coordinating various tasks, projects, and assignments. Collaborate with team members and external stakeholders to ensure projects are on track and deadlines are met.
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Meeting Support:Arrange and coordinate meetings, conferences, and events. Prepare meeting agendas, materials, and minutes as needed. Ensure meeting spaces are set up and equipped appropriately.
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Data Management:Manage and update databases, contact lists, and relevant records. Ensure accuracy and confidentiality of sensitive information.
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Expense Management:Track and reconcile expenses, prepare expense reports, and submit for approval. Maintain records of expenses and budget allocations.
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Errands and Logistics:Handle various errands and logístical tasks as required, such as purchasing supplies, picking up items, and coordinating deliveries.
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Ad Hoc Support:Provide additional support to the employer as needed, which may include personal tasks and projects beyond traditional administrative duties.
Qualifications:
- Proven experience as a Personal Assistant, Executive Assistant, or similar role.
- Strong organizational and timemanagement skills.
- Excellent verbal and written communication abilities.
- Proficient in using office software and productivity tools (Microsoft Office, Google Workspace, etc.).
- Discretion and ability to handle confidential information.
- Ability to anticipate needs and take initiative.
- Adaptability and ability to thrive in a dynamic environment.
- Attention to detail and high level of accuracy.
- Problemsolving skills and a solutionoriented mindset.
- Professionalism and the ability to represent the employer effectively.
- Flexibility to work outside regular office hours when required.
- Any specific educational requirements or certifications if applicable.
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